Manager Human Resource and Administration at Trans Nzoia County Water & Sanitation Company Ltd

Job Descriptions

Duties and Responsibilities

• Coordinating the development and implementation of appropriate human resource policies, rules and regulations; effective organization and administration of Human Resource Management including appropriate human resource management policies, rules and regulations in Company for effective performance and productivity; facilitating recruitment, placement, training and development of staff; carrying out training needs assessment;
• Coordinating the development and implementation of human resource plans;
• Monitoring the implementation of performance management systems; analyzing the staffing levels in the Company and recommending proposals for succession planning and proper deployment;
• Coordinating the development and implementation of staff benefit schemes, reward systems and pension management;
• Coordinating staff welfare, health and safety and management of outsourced services such as cleaning and security;
• Overseeing the provision of cross-functional administrative matters including office services, maintenance and management of transport services among others;
• Coordinating the implementation of effective maintenance, storage and security of employee records to ensure integration and confidentiality of data and information on staff;
• Coordinating training and development functions of the Company;
• Overseeing the recruitment process, coordinate induction program for new staff, and providing full briefing to staff on human resource policy guidelines as well as benefits;
• Overseeing development, reviewing and implementation of performance management system;
• Overseeing development and maintenance of human resource management information system;
• Ensuring compliance with Human Resource and Administration statutory and regulatory requirements;
• Coordinating preparation of human resource budget and Management of the payroll;
• Coordinate the design, implementation and periodic review of security systems;
• Promoting cordial employee relations, values and work ethics in the Company;
• Overseeing the implementation of the recommendations of employee satisfaction survey and work environment survey.
• Overseeing the Administration and Records Management functions of the Company.
• Providing Secretariat services to Human Resource Advisory Committee.
• Coordinating preparation and submission of quarterly reports on administration within the Company.
• Coordinating the development and implementation of grievance handling mechanisms;
• Coordinating office management services, office accommodation, transport and logistics;
• Coordinating Investigation of incidences of security lapse in the Company in liaison with the Police and other security agencies;
• Coordinating acquisition of legal documents such as motor vehicle and assets insurances and licenses in liaison with the Legal unit and other relevant agencies.
• Ensuring safe custody of the Company assets and records.
• Overseeing the production of cross-functional administrative services;
• Overseeing the implementation of work environment activities.
• Overseeing management of outsourced administrative services.

Person Specifications

For appointments to this grade, an officer must have:

• A minimum of ten (10) years cumulative relevant work experience, three (3) years of which should have been as a Senior Principal Officer or a comparable position.
• Master’s degree in human resource management, Business Administration or its equivalent from a recognized Institution shall be an added advantage.
• Bachelor’s degree in human resource management, Business Administration or its equivalent from a recognized Institution.
• Senior Management Course lasting not less than four (4) weeks from a recognized Institution.
• A member of the Institute of Human Resource Management in good standing.
• Valid Practicing license.
• A Certified Human Resource professional (CHRP – K).
• Certificate in Computer Applications.