Ongoing Recruitment at Trans Nzoia County Water & Sanitation Company Ltd

Job Description

Duties and Responsibilities

• Providing strategic and technical leadership in the Technical Services Department to ensure provision of high-quality services to customers.
• Steering the development of departmental policies, procedures and actions plans in line with the Company mission and objectives.
• Overseeing sourcing, production, treatment and distribution of water;
• Overseeing proper treatment and disposal of wastewater;
• Overseeing maintenance of the water infrastructure;
• Coordinating monitoring water levels in all the company’s storage reservoirs on daily basis;
• Overseeing accurate preparation of water production and supply statistics;
• Overseeing preparation of comprehensive departmental reports, procurement plans and budgets, to Managing Director to facilitate decision-making;
• Ensuring that water and sewerage infrastructure is operated and maintained to the required standards;
• Providing technical expertise and advice on the acquisition of contractors and consultants for major works;
• Implementation of the Strategic Plan, work plan and performance targets;
• Optimal utilization and supervision of staff within the Division;
• Providing overall supervision of major works;
• Management of Non-Revenue Water;
• Enhancing research and innovation;
• Overseeing the planning and coordination of quality, maintenance and engineering (capacity works) related issues;

Person Specification

For appointment to this grade, an officer must have:

• Master’s degree in engineering (Civil/Water) from a recognized Institution.
• Bachelor’s Degree (Civil/Water) from a recognized Institution.
• Twelve (12) years’ cumulative relevant work experience, five (5) of which should have been in a management position.
• Certificate of Leadership Course lasting not less than four (4) weeks from a recognized Institution.
• Must be registered with Engineers Board of Kenya.
• Member of Institute of Engineers Kenya.
• Valid practicing license.
• Certificate in Computer Applications.

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Job Description

Duties and Responsibilities

• Ensuring optimization of water treatment and water quality control processes
• Recommending and implementing departmental goals and objectives.
• Establishing operational standards and methods for water and wastewater treatment and distribution system.
• Developing and implementing policies and procedures.
• Directing the preparation and periodic updates to the water quality monitoring program in collaboration with the Laboratory Services.
• Ensuring implementation of quality assurance/quality control measures consistent with certification requirements.
• Ensuring that water and sewerage infrastructure is operated and maintained to the required standards;
• Evaluating plant and distribution system operations and recommends and prioritizes upgrades, major modifications, and repairs of water treatment, distribution, and storage facilities.
• Making budget recommendations to the Chief Manager Technical Services.
• Scheduling and assigning work and conduct performance appraisals.
• Developing operational and maintenance programs and ensuring implementation.
• Monitoring water distribution systems and ensure timely response to anomalies.
• Identifying areas of the network that require replacement or rationalization.
• Ensuring preparation of daily, weekly and monthly reports and submit them to Corporate Management Team (CMT).
• Planning, organizing, and directing the day-to-day operation of the wastewater treatment plant.
• Determining service levels and establishing operating criteria for operators.
• Reviewing operation and recommending facility improvements.
• Providing overall supervision of major works;

Person Specification

For appointment to this grade, an officer must have:

• A minimum of Ten (10) years cumulative relevant work experience three (3) years of which should have been Senior Principal Officer or a comparable position.
• Master’s Degree from a recognized Institution shall be an added advantage.
• Bachelor’s degree in water/ civil engineering from a recognized Institution.
• Management Course lasting not less than four (4) weeks from a recognized Institution.
• Must be registered with Engineers Board of Kenya.
• Being proficient in Computer Applications.

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Job Description

Duties and Responsibilities

• Formulation and implementation of strategic measures to improve billing efficiency, revenue collection and debt management.
• Enhancing efficient customer management;
• Ensuring company brand and visibility;
• Ensuring proper stakeholder engagement programs;
• Developing strategies to optimize the operations of the metering sections;
• Developing and implementing strategies for reducing commercial NRW.
• Developing and implementing strategies for increasing the company revenues base.
• Ensuring that strategies that enhance speedy and efficient collection of revenue due to the company are developed.
• Monitoring implementation of strategies to increase revenue growth and guiding on the implementation on the same.
• Following up on major government institutions debts;
• Engaging strategic public and private partners through writing and presenting proposals for viable commercial projects.
• Ensuring prompt resolution of customer complaints;
• Formulating and implementing communication strategy;
• Formulating and implementing a customer care strategy;
• Coordinating and organizing protocol functions and other events of the Company;
• Facilitating the development and dissemination of Information, Education, Communication (IEC) materials;
• Ensuring effective implementation of CSR activities;
• Coordinating implementation of Pro-poor initiatives.

Person Specifications

For appointment to this grade, an officer must have:

• Master’s degree in business administration, Mass Communication, Marketing, Public Relations or its equivalent.
• Bachelor’s degree in business administration, Mass Communication, Marketing, Public Relations or its equivalent.
• At least twelve (12) years of experience, five (5) of which should have been in a managerial role;
• Certificate of Leadership Course lasting not less than four (4) weeks from a recognized Institution.
• Membership to a professional body where applicable and in good standing.

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Job Description

Duties and Responsibilities

• Coordinating implementation of financial regulations, policies, strategies and plans.
• Coordinating preparation of annual budgets in liaison with Research, Planning and Strategy Division;
• Ensuring effective and efficient use of financial resources.
• Ensuring maintenance of proper books of accounts and other financial records.
• Ensuring maintenance of accurate and complete financial records of the Company and regularly review the financial system.
• Ensuring compliance with applicable financial statutory obligations and circulars.
• Ensuring financial systems are fully implemented to serve the objectives and goals of the organization.
• Ensuring preparation and submitting of financial statutory reports.
• Ensuring timely, accurate preparation of expenditure reports from departments and sections;
• Preparing Divisional Board Papers.
• Coordinating budget implementation, monitoring and review.
• Coordinating preparation of the financial reports, financial statements and submission to relevant institutions.
• Managing accounting information, which includes coordination and rationalization of estimates, annual appropriation and fund accounts, cash flow control and cost analysis;
• Coordinating the staff training and development in the division.
• Setting targets for the accountants and evaluating achievements.
• Coordinating staff appraisal and performance management.
• Coordinating performance contract implementation for the division.
• Organizing and coordinating responses to internal and external audit queries;
• Interpreting financial policies, regulations, and procedures for sound accounting principles, practices and control and management of corporate tax, vat and other statutory deductions.

Person Specification

• Bachelor’s degree in business administration or business management (Finance or Accounting option), Commerce (Finance or Accounting option) or other equivalent qualifications from a recognized Institution.
• Master’s degree in business administration or business management (Finance or Accounting option), Commerce (Finance or Accounting option) or other equivalent qualifications from a recognized Institution will be an added advantage.
• Certified Public Accountants (CPA K) or equivalent from recognized institution.
• Registered with the Institute of Certified Public Accountants of Kenya (ICPAK) and in good standing.
• Ten (10) years’ cumulative relevant work experience, three (3) of which should have been as a Principal Officer or comparable position.
• Certificate of Senior Management Course lasting not less than four (4) weeks from a recognized Institution.
• Certificate in computer applications.
• Fulfill the requirements of Chapter Six of the Constitution.

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Job Description
Duties and responsibilities at this level entail:
The duties and responsibilities of the Manager Risk and Internal Audit will entail;

• Assess compliance with existing laws, regulations, policies, plans and procedures, accounting standards and contractual obligations
• Evaluating the systems established to ensure compliance with those policies, plans, procedures, laws, and regulations, which could have a significant impact on the organization.
• Providing independent assurance to the Board of directors and management on the implementation and effectiveness of the internal control systems.
• Follow up implementation of Internal and external audit recommendation and Board of Directors resolutions.
• (v) Offer secretarial services to the Risk &Audit Committee of the Board
• Examine accounting systems and procedures in the company’s departments/sections to determine adequacy of internal controls/checks and recommend appropriate measures.
• Coordinate the implementation of the annual staff training and development programs
• Evaluating risk exposure relating to achievement of the organization’s strategic objectives.
• Lead the audit teams in the implementation of annual risk based audit plans, and ensure it is effectively and efficiently implemented.
• Participate in the investigation of significant suspected fraudulent activities within the company and notify management and the audit committee of the results.
• Develop and implement the use of innovative approaches in performing independent assessment of systems, controls and efficiencies guided by professionalstandards.
• Participate in Adhoc policy formulation committees for quality assurance.
• Develop in conjunction with management, a risk profile for each business unit within the company.
• Conduct risk assessments and recommend controls to be put in place to eliminate/mitigate those risks.
• Prepare and submit quarterly audit findings and annual audit reports.

Person Specification:

• Bachelor’s degree in commerce, Finance, Accounting /Business management/ Business administration from a recognized Institution.
•  A minimum of ten (10) years cumulative relevant work experience three (3) years of which should have been as a Senior Principal Officer or a comparable position.
• Master’s Degree from a recognized Institution shall be an added advantage.
• Senior Management Course lasting not less than four (4) weeks from a recognized Institution.
• Member of Institute of Certified Public Accountants.
• Must have a valid practicing license.
• Certified Public Accountant-CPA K
• Certificate in Computer Applications

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Job Descriptions

Duties and Responsibilities

• Coordinating the development and implementation of appropriate human resource policies, rules and regulations; effective organization and administration of Human Resource Management including appropriate human resource management policies, rules and regulations in Company for effective performance and productivity; facilitating recruitment, placement, training and development of staff; carrying out training needs assessment;
• Coordinating the development and implementation of human resource plans;
• Monitoring the implementation of performance management systems; analyzing the staffing levels in the Company and recommending proposals for succession planning and proper deployment;
• Coordinating the development and implementation of staff benefit schemes, reward systems and pension management;
• Coordinating staff welfare, health and safety and management of outsourced services such as cleaning and security;
• Overseeing the provision of cross-functional administrative matters including office services, maintenance and management of transport services among others;
• Coordinating the implementation of effective maintenance, storage and security of employee records to ensure integration and confidentiality of data and information on staff;
• Coordinating training and development functions of the Company;
• Overseeing the recruitment process, coordinate induction program for new staff, and providing full briefing to staff on human resource policy guidelines as well as benefits;
• Overseeing development, reviewing and implementation of performance management system;
• Overseeing development and maintenance of human resource management information system;
• Ensuring compliance with Human Resource and Administration statutory and regulatory requirements;
• Coordinating preparation of human resource budget and Management of the payroll;
• Coordinate the design, implementation and periodic review of security systems;
• Promoting cordial employee relations, values and work ethics in the Company;
• Overseeing the implementation of the recommendations of employee satisfaction survey and work environment survey.
• Overseeing the Administration and Records Management functions of the Company.
• Providing Secretariat services to Human Resource Advisory Committee.
• Coordinating preparation and submission of quarterly reports on administration within the Company.
• Coordinating the development and implementation of grievance handling mechanisms;
• Coordinating office management services, office accommodation, transport and logistics;
• Coordinating Investigation of incidences of security lapse in the Company in liaison with the Police and other security agencies;
• Coordinating acquisition of legal documents such as motor vehicle and assets insurances and licenses in liaison with the Legal unit and other relevant agencies.
• Ensuring safe custody of the Company assets and records.
• Overseeing the production of cross-functional administrative services;
• Overseeing the implementation of work environment activities.
• Overseeing management of outsourced administrative services.

Person Specifications

For appointments to this grade, an officer must have:

• A minimum of ten (10) years cumulative relevant work experience, three (3) years of which should have been as a Senior Principal Officer or a comparable position.
• Master’s degree in human resource management, Business Administration or its equivalent from a recognized Institution shall be an added advantage.
• Bachelor’s degree in human resource management, Business Administration or its equivalent from a recognized Institution.
• Senior Management Course lasting not less than four (4) weeks from a recognized Institution.
• A member of the Institute of Human Resource Management in good standing.
• Valid Practicing license.
• A Certified Human Resource professional (CHRP – K).
• Certificate in Computer Applications.