Manager, Supply Chain Management at Engineers Board of Kenya (EBK)

JOB PURPOSE

The Manager, Supply Chain Management is responsible for the implementation of efficient and effective systems of acquisition of goods, works and services and disposal of assets as well as providing professional opinions to the Registrar/Chief Executive Officer.

JOB AND PERSON SPECIFICATIONS

Job Specifications

The duties and responsibilities of the officer will entail:-

1. Oversees development and implementation of strategies and policies for acquisition of goods, works, services and disposal of assets;
2. Oversees preparation of the Boards Annual Procurement Plans and Asset Disposal activities;
3. Coordinate the maintenance of the Boards list of registered suppliers in accordance with the Public Procurement Asset and Disposal Act 2015 and other relevant statutory and legal frameworks;
4. Oversee the formulation and implementation of planned stock levels that will meet forecast demand by monitoring stocks to identify changes and determining re-order levels;
5. Coordination of internal monitoring and evaluation of procurement and supply function at the Board;
6. Oversee development of strategies and policies for inventory management;
7. Coordinate secretariat services in evaluation procurement committees and guidance on procurement matters;
8. Coordinate the inspection and acceptance of goods and services delivered to the Board;
9. Oversee contract management by user departments to ensure implementation of contracts in-accordance with terms and conditions;
10. Advise on matters of procurement and inventory processes and strategies at the Board;
11. Provide professional opinions on all procurement and disposal proceedings to the Registrar/Chief Executive Officer;
12. Coordinate development and implementation of detailed Service Level Agreements for third party providers in liaison with user departments outlining the key performance areas critical to the Board;
13. Oversee the execution of approved department work plans and budgets;
14. Guide the setting of performance targets and evaluation within the Department;
15. Coordinate sensitization of staff and other stakeholders on supply chain related issues;
16. Oversee the development and implementation of the risk management framework for department; and
17. Advise on the use of modern supply-chain systems for the Board.
18. Coordinate identification, assessment and mitigation of risks within the department
19. Oversee effective and seamless implementation of the performance management in the Directorate;
20. Coordinate the preparation of contract documents for Goods, Services and Works;
21. Coordinate the preparation of statutory reports to relevant government entities; and
22. Coordinate the preparation of publishing tender adverts and tender awards.

Person Specifications

For appointment to this grade, an officer must:-

• Have a minimum of eight (8) years relevant work experience three (3) of which should have been in a supervisory position in the public or private institution;
• Master Degree in Commerce, Procurement and Supplies Management ,Logistics or Equivalent qualification from a Recognized Institution;
• Bachelor Degree in Commerce, Procurement and Supplies Management ,Logistics or Equivalent qualification from a Recognized Institution;
• Diploma in purchase and supplies Management;
• Full member of the Kenya Institute of Supplies management /CIPS in good standing;
• Licensed Member with Kenya Institute of supplies Management; and
• Senior management course not lasting 4 weeks

Key Competencies and skills

For consideration to the position, the candidate must demonstrate that they have:

1. Organizational, analytical, managerial and decision-making skills
2. Technical problem solving skills
3. Appreciation and application of technology in the work environment
4. Demonstrate experience in executive management, leadership in training with knowledge of trends in Supply-chain skills training and competencies
5. Emotionally intelligent
6. Good planner and organizer;
7. Excellent analytical, negotiation, interpersonal and communication skills;
8. Good understanding of management in public sector;
9. Proficiency in the use of computer application
10. Change agent;
11. Good counseling skills
12. Initiative to achieve expected results
13. Ability to work under pressure
14. IT proficiency skills.
15. uphold exemplary Corporate Governance in line with the Governments values and promote a robust performance-driven culture
16. Highest level of integrity

TERMS OF SERVICE:

The Manager, Supply Chain Management will serve on Permanent and Pensionable Terms of Service.

An attractive and competitive compensation and benefits package awaits the successful applicant.

CONDITIONS FOR APPLICATION

Shortlisted candidates will be required to satisfy the requirements of Chapter Six of the Constitution of Kenya and will therefore be required to provide the following documents;

• Clearance certificates from the Higher Education Loans Board (HELB),
• Valid Tax Compliance certificate from the Kenya Revenue Authority (KRA),
• Certificate of Good Conduct from the Directorate of Criminal Investigations ;
• Clearance certificate from a Credit Reference Bureau (CRB);
• Clearance from the Ethics and Anti Corruption Commission.

Canvassing will lead to automatic disqualification.