Manager, Supply Chain Management at Kenya Plant Health Inspectorate Service (KEPHIS)

KPH/MSCM/1/24

Job Specification

Duties and Responsibilities:

• Overall supervision of the supply chain management department;
• Coordinating, formulating and implementing supply chain management policies and strategies;
• Overseeing the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law;
• Providing professional opinion for all tenders to the Managing Director and ensure line managers are provided with logistical advice to ensure effective and efficient procurement;
• Planning and managing all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities;
• Ensuring preparation of monthly, quarterly, semi-annual and annual reports on procurement activities and as provided by law send to PPOA;
• Ensuring that Best Practices are employed in the supply chain management; viii. Advising the CEO on the constitution of the disposal committee and overseeing the disposal of obsolete assets/items;
• Supervising preparation and out tender bidding documents/requests for regular and specialized supplies (including consultancy and outsourced services);
• Scheduling procurement in line with the budget;
• Providing oversight to the requisitions process to ensure competitive quotations for the purchases of goods: this includes facilitation of opening of tender or quotation documents;
• Ensuring that services and goods are delivered on time and are within stated specifications and standards;
• Monitoring usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized;
• Advising the CEO on the constitution of tender evaluation committees;
• Ensuring periodic stock taking, control, audit and interpreting the reports;
• Ensuring preparation and management of inventory control register;
• Ensuring provision of secretariat services to the opening and evaluation of committee of quotations or tender;
• Managing the performance of the procurement team and undertake appraisal of staff.

Person Specification

For appointment to this grade a candidate must have:

• At least ten (10) years’ experience, with three (3) as a Principal Supply Chain Management Officer;
• Bachelor’s degree in Business Administration / Procurement / Social Sciences / Purchasing / Commerce / Economics or related discipline;
• Master’s degree in relevant field;
• Certified member of the Chartered Institute of Purchasing and Supplies;
• Membership of a relevant professional body in good standing is a must;
• Management course lasting not less than four (4) weeks;
• Compliance with chapter six of the constitution.

Skills

• Analytical skills;
• Computer literacy and proficiency;
• Strategic and innovative thinking;
• Interpersonal skills;
• Leadership skills;
• Negotiation skills;
• Report writing skills;
• Problem solving skills;
• Communication skills.

Competencies

• Ability to multi-task and prioritize work;
• Ability to work independently;
• Can work well under pressure and prioritize work;
• Demonstrated results in work performance;
• Ability to work in a team.