Middle Officer - Asset Finance at HF Group

Overall Job Purpose

The Middle Officer - Asset Finance will be responsible for:

• Coordinating activities from all Motor Vehicle dealers, Insurance Companies, Brokers, Agents and direct customers.
• Coordinating all Car tracking companies and follow ups on all matters relating to tracking of motor vehicles
• Liaise with internal functional partners to ensure support to Relationship Managers and clients are adequate and prompt.
• Undertake Quality Assurance of the Asset Finance applications on the forms and call backs where applicable
• Coordinate the Dealer activities and confirm their documentation
• Ensure compliance with the Lending policy of the Bank, with regard to the insurance premium finance and Vehicle and Asset Finance loan products.

Principle Accountabilities

• Following up with Insurance Companies to ensure timely payment of refunds on cancellation of Insurance Premium Finance facilities
• Ensure timely preparation and submission of accurate management reports
• Confirming that tracking devise is installed and working.
• Confirm Initial Transfer by customer has been done on TIMS
• Ensure all documents are in place as per checklist.
• Check if the client has executed the letter of offer
• Check if the client has executed security agreement, chattels agreement (dealer to sign dealers’ invoice) and relevant forms.
• Confirm whether the Arrangement fee, chattels fee and legal fee has been recovered and the clients account has enough funds for transaction fees where necessary.
• Confirm whether the dealer has transferred ownership of the vehicle to the joint names i.e. bank and borrowers name (dealer to provide transfer of ownership print out & receipt)
• Confirm the client has accepted ownership of the new vehicle and provided a print out of NTSA acceptance page. Check to confirm that the person to collect the logbook is a bank official
• Follow up and confirm receipt of original logbook from the dealer
• Undertake Call backs with dealers to confirm receipt of final invoice and account details
• Confirm that the vehicle has been fitted with a tracking device for the term of the loan by a company in the Bank’s panel (tracking certificate). Check on the tracking system to confirm the vehicle is actually tracking.
• Confirm dealer documentation (Certificate of incorporation /ID and Pin certificate) has been provided.
• Confirm client has filled Credit life & Motor Insurance Proposal form

Minimum Qualifications, Knowledge and Experience

• University degree in a business related field.
• Professional Qualifications in Accountancy and or credit
• At least 3 years banking experience in Asset Finance Management
• Proficient in Microsoft Office applications
• Conversant with all Asset finance related matters
• Strong appreciation of banking operations in Kenya

Key Competencies and Skills

• Good networking skills within the Motor Industry
• Team Work and Interpersonal skills.
• Integrity and Professionalism, Communication Skills
• Ability to work independently under strict deadlines.