Office Administration Assistant I at County Government of Busia

Job Group J (1 post)

Requirements for appointment

Candidate must have:

• Served in the grade of Office Administrative Assistant II for minimum period of seven (3) years
• KCSE (Kenya Certificate of Secondary Education Mean Grade C-(minus) with at least c plain in English or Kiswahili language or its equivalent qualification from a recognized institution.
• Business Education Single and Group Certificate (BES & GC) from KNEC in the following subjects.
  • Typewriting II (40 w.p.m)/ Computerized Documentation Processing III
  • Business English II
  • Communication II
  • Office Practice II
  • Secretarial Duties II
  • Office Management III/ Office Administration Management III

OR

• Craft Certificate in Secretarial Studies from the Kenya National Examinations Council
• Certificate in Computer Application from a recognized.
• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other government training institution
• Shown merit and ability as reflected in work performance and results
• Certify the requirements of Chapter Six of the Constitution of Kenya 2010

Duties and Responsibilities

Duties and responsibilities at this level will entail: -

• Taking oral dictation; word processing;
• Managing e-office;
• Operating office equipment;
• Handling telephone calls and appointments;
• Attending visitors/clients;
• Maintaining office diary and travel itineraries;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filling system in the office;
• Managing office protocol;
• Ensuring security of office records, equipment and documents including classified materials;
• Supervising of office cleanliness;
• Managing petty cash; and undertaking any other office administrative services duties that may be assigned.

Mandatory Additional requirements (Chapter VI documents of the constitution of Kenya 2010)

All applicants are expected to attach copies of the following additional documents

• Tax Compliance Certificate
• Clearance from HELB where necessary
• Clearance from the Ethics and anti-corruption commission
• Certificate of good conduct from the police
• CRB Clearance Certificate