Office Administrator at Anti-Doping Agency of Kenya

GRADE ADAK 7

This is the entry and training grade for this cadre. An officer at this level will work under the supervision and guidance of a senior officer.

Duties and Responsibilities

1. drafting letters;
2. recording dictation in shorthand and transcribing it in type written form;
3. typing from drafts, manuscripts or recording from dictation machines;
4. processing data;
5. operating office equipment;
6. attending to visitors/clients;
7. handling telephone calls and appointments;
8. ensuring security of office records, equipment and documents;
9. effective management of office protocol and media issues;
10. guide and supervise secretarial staff in lower grades.

Requirements for Appointment

This is the entry and training grade for this cadre. An officer at this level will work under the guidance and supervision of a senior officer.

For appointment to this grade, an officer must have:-

1. a Bachelor Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent qualifications from a recognized Institution;

                 OR
A Bachelors Degree in Social Sciences plus a Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution;
                    OR

1. A Bachelor’s Degree in Social Sciences plus the following qualifications from the Kenya National Examinations Council:-
   1. Shorthand III (minimum 120 w.p.m.)
   2. Typewriting III (50 w.p.m.)/ Computerized Document Processing III
   3. Business English III/Communications II
   4. Commerce II
   5. Office Management III/Office Administration and Management III
   6. Secretarial Duties II;

A Certificate in Computer Applications (Windows, Ms-Word, Ms- Excel, Ms- Access and Internet) from a recognized institution;Excellent interpersonal communication skills;