Office Administrator at Commission for University Education

Ref: CUE/01/2023/007

Job Specifications
The duties and responsibilities of the officer will entail: -

• Recording dictation in shorthand and transcribing it in typewritten form;
• Drafting and typing routine letters and memos;
• Ensuring the security of office equipment, documents and records;
• Word and data processing;
• Operating office equipment;
• Attending to visitors or clients;
• Creating and maintaining effective file systems;
• Cross referencing correspondence;
• Handling telephone calls, diary and appointments;
• Organising for Meetings and preparing the necessary materials for the discussion;
• Reporting on any need for office repairs and requesting office stationery equipment’s;
• Supervising office cleanliness;
• Managing office protocol and etiquette;
• Operating office petty cash;
• Supervising Assistant Office Administrators;
• Organizing travel arrangements; and
• Maintaining a register of outgoing and incoming files and mail.

Person Specifications
For appointment to this grade a candidate must have: -

• Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;

OR 

• Bachelors degree in social sciences and a Diploma in Secretarial Studies from a recognized institution;

 OR

• Bachelors degree in social sciences plus Business Education Single and Group
• Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations
  • Council in the following subjects;
  • Typewriting III (Minimum 50 w.p.m.)/Computerized document
  • processing III;
  • Shorthand III (120w.p.m);
  • Business English III/Communications II;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;
• Office Management III/Office Administration and Management III;
• Proficiency in computer applications; and
• Fulfill the requirements of Chapter Six of Constitution.