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  • Posted: Feb 1, 2023
    Deadline: Feb 20, 2023
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  • The Commission for University Education was established by an Act of Parliament, Universities Act, No. 42 of 2012 as the successor to the Commission for Higher Education which was established under Universities Act Cap 210B of 1985. This was to address the need to regulate, coordinate and assure quality in university education as a result of growth and expan...
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    Office Administrator

    Ref: CUE/01/2023/007

    Job Specifications
    The duties and responsibilities of the officer will entail: -

    • Recording dictation in shorthand and transcribing it in typewritten form;
    • Drafting and typing routine letters and memos;
    • Ensuring the security of office equipment, documents and records;
    • Word and data processing;
    • Operating office equipment;
    • Attending to visitors or clients;
    • Creating and maintaining effective file systems;
    • Cross referencing correspondence;
    • Handling telephone calls, diary and appointments;
    • Organising for Meetings and preparing the necessary materials for the discussion;
    • Reporting on any need for office repairs and requesting office stationery equipment’s;
    • Supervising office cleanliness;
    • Managing office protocol and etiquette;
    • Operating office petty cash;
    • Supervising Assistant Office Administrators;
    • Organizing travel arrangements; and
    • Maintaining a register of outgoing and incoming files and mail.

    Person Specifications
    For appointment to this grade a candidate must have: -

    • Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;

    OR 

    • Bachelors degree in social sciences and a Diploma in Secretarial Studies from a recognized institution;

     OR

    • Bachelors degree in social sciences plus Business Education Single and Group
    • Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations
      • Council in the following subjects;
      • Typewriting III (Minimum 50 w.p.m.)/Computerized document
      • processing III;
      • Shorthand III (120w.p.m);
      • Business English III/Communications II;
      • Office Practice II;
      • Secretarial Duties II;
      • Commerce II;
    • Office Management III/Office Administration and Management III;
    • Proficiency in computer applications; and
    • Fulfill the requirements of Chapter Six of Constitution.

    Method of Application

    Successful candidates (that is, those who have been appointed to the advertised positions) will be required to provide the following documents before the award of offer in compliance with Chapter 6 of the Constitution of Kenya, 2010:

    • Valid Certificate of Good Conduct from the Directorate of Criminal Investigations (DCI).
    • Clearance from the Ethics and Anti-Corruption Commission (EACC).
    • Tax Compliance Certificate from Kenya Revenue Authority (KRA).
    • Clearance Certificate from the Higher Education Loans Board (HELB).
    • Clearance Certificate from an approved Credit Reference Bureau (CRB).
    • Qualified and interested candidates should visit CUE website www.cue.or.ke for the detailed job profiles and application procedures.

    Application Procedure

    • Interested and qualified persons are requested to make their applications ONLINE through careers portal available on CUE website.
    • Shortlisted candidates will be expected to bring the original certificates for verification during the interview.
    • All applications to reach the Commission on or before 20th February 2023. at 5.00 p.m East African

    For any enquiries please contact the undersigned.
    The Chief Executive Officer/Commission Secretary,
    Commission for University Education,
    Red Hill Road, Off Limuru Road, Gigiri,
    P.O. Box 54999-00200,
    Nairobi, Kenya

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