Openings at Commission for University Education

REF: CUE/01/2023/001

Job Specifications
The Deputy Commission Secretary, Accreditation is responsible to the Commission Secretary for the overall accreditation functions which include:-

• Providing leadership in the development of the Division’s programs and assure institutional and academic programs quality in universities;
• Ensuring quality and divisional stability through development and implementation of standards and controls, systems and procedures, regular evaluation and performance management system within the division;
• Providing guidance on development and implementation of best practice in accreditation of universities and academic programs;
• Leveraging on ICT for efficient service delivery in accreditation processes;
• Effecting management of resources allocated to the division;
• Ensuring compliance with the universities Act, Policies, regulations and procedure governing the division;
• Coordinating implementation of the divisional work plans;
• Coordinating the development and review of universities regulations, universities standards and guidelines in accreditation matters;
• Formulating, implementing and reviewing of policies, standards and guidelines on accreditation;
• Providing advisory services to the Commission on the applicable policies,standards, guidelines and processes for accreditation;
• Initiating and coordinating projects in accreditation;
• Overseeing preparation of accreditation reports;
• Recommending approval of programs and institutions for award of LIA, charters, collaboration by the Commission; and
• Coordinating dissemination of program validation and accreditation reports to relevant institutions and clients.

Person Specification
For appointment to this grade, an officer must have: -

• At least twelve (12) years relevant experience, five (5) years of which should have been at the level of senior management in a comparable institution;
• Bachelor’s Degree in any of the following disciplines: - Education, Business Administration, Law, Social Sciences or any other relevant qualification from a recognized institution;
• Masters Education, Business Administration, Law, Social Sciences or any other relevant qualification from a recognized institution;
• Professional qualification and membership to a professional body where applicable;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six of the Constitution

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REF: CUE/01/2022/002

Job Specification
The duties and responsibilities of the officer will entail:

• Advising Management on policies, strategies and programs relating to Finance, Human Resource & Administration, Information Communication Technology (ICT) and Corporate Communication;
• Providing strategic Financial, Human Resource, Administration, ICT and Corporate Communication guidance to the Commission Secretary to ensure that the Commissions objectives are met;
• Ensuring the establishment of effective and sound Financial Management and Internal control systems, procedures and strategies to Fulfill the objectives of the Commission and in compliance with statutory regulations.
• Ensuring there is proper interpretation and implementation of Financial, Human Resource and Administrative Policies and regulations, including circulars on administration from the public service.
• Ensuring timely preparation and submission of the annual recurrent and development budget estimates to The National Treasury as required by law.
• Coordinating the preparation and implementation of the annual work plans for Financial, Human Resource, Administration, ICT and Corporate Communication activities in the Commission.
• Ensuring human resource planning and undertaking organization review to ensure an optimal structure;
• Overseeing recruitment, selection and retention of staff to ensure that the Commission is adequately resourced with the right quality and numbers of staff;
• Ensuring the overall accountability for planning, directing and executing all human resources strategies, policies and activities;
• Enhancing the Commissions corporate image through effective branding, marketing and communications; and
• Ensuring the Commission leverages on technology for effective service delivery.

Person Specifications

For appointment to this grade, a candidate must have:

• At least twelve (12) years relevant experience, five (5) years of which should have been at the level of senior management role;
• Bachelors degree in any of the following disciplines: - Finance, Accounting, Human Resource Management, Computer Science/Information Communication Technology or equivalent qualification from a recognized institution
• Masters degree in any of the following disciplines: - Human Resource Management, Public Administration, Commerce (Accounting/Finance option), Finance, Economics, Business Administration/Management or equivalent qualification from a recognized institution from a recognized institution;
• Professional qualification and membership to a professional body where applicable;
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six of the Constitution.

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Ref: CUE/01/2022/003

Duties and responsibilities entail: -

• Initiating formulation, implementation and review of policies, standards and guidelines for recognition and quality assurance;
• Overseeing the conduct of regular and impromptu audits for quality assurance;
• Recognize and equate degrees, diplomas and certificates conferred or awardedby foreign universities and institutions in accordance with the set Standards &Guidelines;
• Ensuring institutionalization of Internal Quality Assurance in universities
• Processing of self-assessment reports from Universities;
• Coordinating the development of criteria and requirements for admission touniversities;
• Undertaking research on quality audit and recognition in liaison with ResearchDivision;
• Overseeing co-ordination, evaluation and recommendation of institutions forLicensing of Student Recruitment Agencies;
• Promoting an institutional culture of quality assurance and self-analysis byencouraging universities to develop strong internal quality assurancemechanism; and
• Coordinating the preparation and implementation of the division budget, work plans and performance management.

Person Specifications
For appointment to this grade, an officer must have: -

• At least twelve (12) years relevant experience, five (5) years of which should have been at the level of senior management in a comparable institution;
• Bachelor’s Degree in any of the following disciplines: - Education, Business Administration, Law, Social Sciences or any other relevant qualification from a recognized institution;
• Master’s Degree in any of the following disciplines: - Education, Business Administration, Law, Social Sciences or any other relevant qualification from a recognized institution;
• Leadership course lasting not less than four (4) weeks form a recognized institution;
• Membership to relevant professional bodies and in good standing;
• Proficiency in computer applications;
• Fulfilled the requirements of Chapter Six of the Constitution of Kenya;

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Ref: CUE/01/2023/004

Job Specifications

• An officer at this level will be responsible to the Commission Secretary /Chief Executive Officer for all Planning, Research, Innovation and Data Management matters

Specific duties and responsibilities will entail: -

• Overseeing the formulation of policy advisories to Cabinet Secretary, Ministry of Education on matters relating to university education;
• Spearheading the development, implementation, monitoring and review of the Commission’s strategic plan, annual operating plans and budgets for efficient allocation and utilization of resources towards the achievement of the Commission’s mandate;
• Overseeing the Commission’s Strategic Plan development, implementation and review in line with Vision 2030 and Sector Performance Standards;
• Overseeing establishment of strategic collaborations, partnerships and linkages with national, regional and international stakeholders;
• Overseeing formulation, implementation and review of policies and strategies for the development of university education in Kenya spelt out in the Universities Act, 2012;
• Spearheading Commission’s research activities to identify gaps, provide solutions and develop actionable recommendation towards enhancing quality of university education;
• Overseeing data collection, collation, analysis, reporting and dissemination of findings from all universities in Kenya to inform decision making and provide evidence-based advisories on university education to other Government agencies;
• Giving professional guidance and advice on relevant University Regulations, Standards and Guidelines in promoting research, innovation and community outreach in universities and degree awarding institutions in Kenya;
• Providing technical advice in planning for the development of university education;
• Providing oversight role in implementation, monitoring and evaluation of the Commission’s programmes and projects.
• Providing leadership in development and implementation of resource mobilization strategies of the Commission.

Person Specifications
For appointment to this grade, an officer must have: -

• At least twelve (12) years relevant experience, five (5) years of which should have been at the level of senior management in a comparable institution
• Bachelor's Degree in Education; Economics, Statistics, Planning or any other relevant and equivalent qualification from a recognized institution.
• Master's Degree in Education; Economics, Statistics, Planning, or any other relevant and equivalent qualification from a recognized institution.
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Membership to a relevant professional body;
• Proficiency in Statistical Package for Social Sciences (SPSS) or any other relevant statistical package;
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six of the constitution;
• Demonstrated professional competence in work performance and administrative capability required for planning, direction, control and coordination for standards and quality assurance function.

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Ref: CUE/01/2022/005

Administration Functions

• supervise implementation of all service contracts in administration and human resources
• prepare and implement a maintenance schedule of all Assets in liaison with other Departments and in consideration of the manufacturer’s manual;
• Oversee management of the Commission’s assets and equipment.
• coordinate and oversee the implementation of the recommendations of work environment surveys so as to improve the working conditions of the Commission;
• initiate and implement occupational health and safety programmes and activities;
• effective management and provision of safe custody of Commission records and Registry Supervision; 
• fleet management; 
• provision of security and disaster management services 
• Overseeing the management of the Commission's assets and equipment
• Ensuring the effective management and provision of safe custody of Commission records; 
• coordinate the day-to-day administrative activities of the Commission;
• Overseeing the provision of transport and other central services; Initiating and implementing occupational health and safety programmes and activities; and
• Overseeing work environment satisfaction surveys and implementation of the recommendations thereof.

Person Specifications
For appointment to this grade a candidate must have: -

• A minimum period of ten (10) years relevant work experience, five (5) years of which should be in a supervisory role;
• Bachelors Degree in Sociology, Psychology, Business Administration/Management, Public Administration, Commerce, Human Resource Management or the equivalent from a recognised institution
• Masters Degree in any of the following fields: Sociology, Psychology Administration/Management, Public Administration, Commerce, Human Resource Management or the equivalent from a recognized institution;
• Certified Human Resource Professional (CHRP) or Higher Diploma in Human Resource Management/Development or equivalent qualification from a recognized institution;
• Membership to the Institute of Human Resource Management in good standing or any other relevant recognized professional body;
• Valid Practicing certificate from Institute of Human Resource Management;
• Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;
• Proficiency in computer applications;
• Demonstrated good results in work performance; and
• Fulfilled the requirements of Chapter Six of the Constitution.

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Ref: CUE/01/2022/006

Job Specifications

• Facilitating interviews with the media and the general public;
• Preparing media supplements, documentaries, press releases/media features;
• Posting relevant advertisements;
• Developing concepts for design of corporate branding;
• Facilitating printing of publicity materials;
• Mitigating departmental risk appetite for identified risks;
• Overseeing all media activities for the Commission;
• Ensuring timely development of the Commission’s customer service charter, its implementation and evaluation to ensure products and services delivered to customers conform to set standards and timelines;
• Representing the Chief Executive Officer in consultations with diverse set of stakeholders; and
• Determining the quality of reports/information before publication and dissemination.

Person Specifications
For direct appointment in this grade, a candidate must have: -

• A minimum period of ten (10) years relevant work experience, five (5) years of which should be in a supervisory role;
• Bachelor’s Degree in Communications Studies; or Journalism or Language & Literary Studies; or Public Relations; or Mass Communication; or Social Media Journalism; or Science Communication from a recognized institution; 
• Master’s Degree in Communications Studies; or Journalism or Language & Literary Studies; or Public Relations; or Mass Communication; or Social Media Journalism; or Science Communication from a recognized institution;
• Membership to a relevant professional body such as the Chartered Commission of Public Relations (CIPR);
• Management course lasting not less than four (4) weeks, or equivalent, from a recognized institution;
• Proficiency in computer applications;
• Shown merit and ability as reflected in work performance and results; and
• Met the requirement of Chapter Six (6) of the Constitution of Kenya

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Ref: CUE/01/2023/007

Job Specifications
The duties and responsibilities of the officer will entail: -

• Recording dictation in shorthand and transcribing it in typewritten form;
• Drafting and typing routine letters and memos;
• Ensuring the security of office equipment, documents and records;
• Word and data processing;
• Operating office equipment;
• Attending to visitors or clients;
• Creating and maintaining effective file systems;
• Cross referencing correspondence;
• Handling telephone calls, diary and appointments;
• Organising for Meetings and preparing the necessary materials for the discussion;
• Reporting on any need for office repairs and requesting office stationery equipment’s;
• Supervising office cleanliness;
• Managing office protocol and etiquette;
• Operating office petty cash;
• Supervising Assistant Office Administrators;
• Organizing travel arrangements; and
• Maintaining a register of outgoing and incoming files and mail.

Person Specifications
For appointment to this grade a candidate must have: -

• Bachelors degree in Secretarial Studies or any other equivalent from a recognized institution;

OR 

• Bachelors degree in social sciences and a Diploma in Secretarial Studies from a recognized institution;

 OR

• Bachelors degree in social sciences plus Business Education Single and Group
• Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations
  • Council in the following subjects;
  • Typewriting III (Minimum 50 w.p.m.)/Computerized document
  • processing III;
  • Shorthand III (120w.p.m);
  • Business English III/Communications II;
  • Office Practice II;
  • Secretarial Duties II;
  • Commerce II;
• Office Management III/Office Administration and Management III;
• Proficiency in computer applications; and
• Fulfill the requirements of Chapter Six of Constitution.