Office Administrator at Summit Recruitment and Search

Our client, an Agribusiness organization based in Kitale, is looking to fill the position of Office Administrator. The ideal candidate will provide administrative support to the M.D and all the activities undertaken on the farm. He/she will be in charge of the smooth running of all administrative areas of the seed business and farm enterprise, ensuring that the senior management has access to real-time information on the financial and physical performance of the business. The successful candidate should have a minimum of 3 years’ experience in a similar position.

Key Responsibilities:

• Supervise day-to-day management of the office, ensuring quality and efficiency while reducing costs.
• Develop, review and ensure the smooth implementation of, and compliance with, administrative systems, policies and procedures.
• Coordinate all administrative and legal matters.
• Preparing monthly payroll and submission documents for payment.
• Maintain staff leave roster and update payroll accordingly.
• Manage staff and casual employment contracts and individual personnel files ensuring that hard and soft copy staff folders are fully updated.
• Follow procurement procedures as per the SOP manual.
• Maintain an efficient and comprehensive filing system both digital and physical.
• Communicate with directors/senior staff on appointments, events and updates on a daily basis.
• Ensure uninterrupted supply of essential office equipment and stationery.
• Maintain farm records on crop production throughout the year.

Qualifications:

• Must have a bachelor’s degree in Administration, Business, HR or Logistics.
• MUST be willing to work in Kitale.
• Must have at least 3 years of experience in a similar position, experience within the agri-business sector will be an added advantage.
• Should have great communication and interpersonal skills.
• Should be proficient in Microsoft Office.
• Have leadership skills.