Office Assistant at Fanisi HR Solutions

Our client is seeking to hire an Office Assistant who will provide administrative and clerical support to the office, ensuring smooth daily operations and assisting in maintaining organization and efficiency.

Key Responsibilities:

1. Answer phone calls, manage emails, and assist with customer inquiries.
2. Organize and maintain office files and records.
3. Handle incoming and outgoing mail and deliveries.
4. Assist in scheduling appointments and meetings.
5. Prepare documents, reports, and presentations as needed.
6. Order and manage office supplies.
7. Support day-to-day office operations to ensure a well-organized and efficient workplace.
8. Maintain accurate records, databases, and filing systems (both physical and digital).
9. Assist with basic accounting tasks such as invoicing, expense tracking, and petty cash management.
10. Coordinate travel arrangements and logistics when required.
11. Greet visitors and ensure a professional front-office experience.
12. Support HR and management with administrative tasks as assigned.

Required Qualifications:

1. Previous administrative experience.
2. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
3. Strong organizational and time-management skills.
4. Good communication and interpersonal skills.
5. Certificate or diploma in business administration or a related field.
6. Basic knowledge of office administration procedures.
7. Ability to multitask and work with minimal supervision.
8. Attention to detail and a high level of accuracy.
9. Professional attitude with a high level of confidentiality and integrity.