Office Assistant at KEMRI Wellcome Trust Research Programme (KWTRP)

Reports to: Study Administrator 

Duration: 1 Year Renewable Contract as per KEMRI Scheme of Service.

The first 3 months is a probation period   

Overall job description 

Provides efficient cleaning and messenger services focusing on achievement of great results.
 
Duties and Responsibilities

• Collection and delivery of mail and other materials as required from and to the post office, courier and other institutions like Kenya Power, KIWASCO. 
• Ensure the office surfaces, furniture, walls, doors, windows, curtains, kitchen, utensils, corridors, toilets and training venues are kept clean at all times 
• Cleaning office toilets and ensuring availability of toilet the rolls, soaps, washing liquid and hand towels when required. 
• Opening and closing of the office premises on time, and ensuring that all the office doors are securely locked when not in use closed.
• Remain flexible and work additional hours when required 
• Provide efficient organization and cleaning services 
• Paying attention and ensuring hygienic standards of sanitary facilities at all times.
• Maintaining the office garden, cutting grass short and trimming flowers.
• Maintaining cleanliness of the entrance and office environment. 
• Report on the stock status of the toilet rolls, and detergents. 
• Maintaining the organization of paper, documents and clean desks and offices 
• Photocopy and duplicating services
• Ensuring that tea, water and refreshment are served and provided to the study staff as requested.
• Supporting office hospitality during trainings and meetings. 
• Perform work related errands as requested.

Required Qualifications 

•  Minimum O-Level; with short training in any course, 
• Computer training as an added advantage 

Required Experience 

• At least one year of work experience preferably with a busy office environment.

Other Required Skills

• Understanding of the study site operations, procedures and requirements
• Efficiency in the delivery of all the listed services’
• Focuses on results for the site and responds positively to feed back.
• Flexible and highly organized.
• Consistently approaches work with energy and a constructive positive attitude 
• He/ She demonstrates client oriented approach, high sense of responsibility, courtesy and ability to work with people from diverse backgrounds.