Office Management Assistant at HCS Affiliates Group

Reporting to: Office Manager

Job Purpose

Our client, an on-demand Courier Service that delivers products ordered through their mobile app seeks to recruit an Office Management Assistant whose main purpose will be to oversee the administrative functions in the office.

Key Responsibilities

• Be in charge of ordering and purchasing office supplies and equipment
• Provide general support to visitors at the reception
• Be facilitating and controlling our services providers like cleaning, deliveries and repair issues.
• Support the team by assisting in case of any inquiry or additional support with duties.
• Assist in HR related activities, supporting our on-boarding and off boarding process
• Organise the office layout and order stationery and equipment.
• Maintain the office condition and organize for necessary repairs.
• Actively participate in planning in-house or off-site activities, like parties, celebrations, meetings and conferences
• Liaise with facility management vendors, including cleaning, catering and security services
• Any other duties as assigned by supervisor.

Professional Qualifications

• Bachelor's degree in any business related field
• 1 years experience in any Administrative related role, Front office role
• Ability to maintain confidential information.
• Experience providing a high level of customer service, managing highly confidential materials and administrative tasks
• Proficiency in computer skills: Windows, Word, Excel, PowerPoint, Outlook.
• Good presentation and  communication skills
• Excellent planning and organization skills

Personal Attributes

• Organizational and administrative abilities.
• Ability to work collaboratively.
• Honesty and integrity
• Positive working attitude.
• Ability to work with minimum supervision.
• Creativity and innovation