Office Manager at Cedar Consulting Ltd

Key Responsibilities

• Scheduling meetings, handling correspondence, maintaining office supplies.
• Organising and supervising office activities, including cleaning service, renovations and event planning.
• Managing day-to-day relationship with the building manager, suggesting and following up on development ideas.
• Supporting Head of Nairobi office in budgeting, bookkeeping, and reporting procedures.
• Maintaining financial records required for financial, regulatory, and tax filing purposes.
• Supporting Finnfund’s Helsinki-based People & Culture team in work permit, KRA tax pin, and other applications.
• Coordinating travel arrangements, visa applications and accommodation for Finnfund staff.
• Coordinating country visits for Finnfund’s executive management, governing bodies, and other stakeholders.
• Arranging stakeholder visits with the Embassy of Finland and Business Finland, including ministerial and business delegations.
• Submitting timely reports and preparing presentations.
• Supporting colleagues with other tasks as assigned.

Qualifications and Demonstrated Experience

• The Office Manager should have the following qualifications and capabilities:

Experience

• We require a minimum of 5 years of proven experience as office manager, office administrator, or similar, relevant administrative role.
• You should also have previous experience in accounting and/or bookkeeping.
• Previous work experience in an Embassy, DFI, or NGO will be an added advantage.