Operations and Administration Assistant at DAI Kenya - Development Alternatives, Inc.

Tasks & Responsibilities

• Oversee the administration of the WKWP Nairobi office, including coordinating equipment maintenance with the relevant departments and managing the procurement of office supplies and other operational needs.
• Manage the day-to-day business operations of the field office.
• Ensure reception coverage during business hours.
• Manage the security of the office premises, property therein, and the motor pool.
• Organize full-time driver staff and project vehicles and short-term intermittent drivers, as needed, to meet the travel needs of project staff.
• Work with the IT support staff to ensure the efficient operation of the local area network.
• Perform competitive procurements for goods and services (examples: security, cleaning, office supplies, temporary drivers) and negotiate with vendors.
• Ensure that project staff needs for office equipment, supplies, and furniture are met.
• Communicate with landlord on facilities management, improvement, and repair issues.
• Fill in as translator / interpreter and driver as needed
• Assist with any operations need, as required.

Qualifications

• Highly organized with an ability to multitask
• Excellent writing, speaking, and reading skills in English.
• Without a degree at least 6 years of work experience in operations, human resources, recruitment, office administration, and/or other relevant areas, with a degree no work experience is required.
• Bachelor’s degree in a relevant field preferred
• Knowledge of local laws and USAID rules and regulations related to personnel management and compliance, preferred