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  • Posted: Oct 8, 2024
    Deadline: Not specified
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    We are an eco village selling land, homes and spaces for business 4km south of Kilifi town. Flipping most development models on their heads, only 30% of the land developed and 70% left to nature including agricultural space, forests, and parks.
    Read more about this company

     

    Operations and People Administrator

    Administrative

    • Planning meetings and internal events including any note taking and follow up.
    • Management and optimization of project company wide planning software
    • Order office supplies and research new deals and suppliers
    • Provide general support to all visitors
    • Office management including dealing with the admin phone, filing and mail
    • Oversee facilities management, including maintenance, repairs, renovations, and office layout
    • Coordination of the acquisition of work permits
    • Manage and organize any travel arrangements and accommodation
    • Manage and allocate resources effectively to meet operational needs and budgetary constraints.
    • Assisting with external events.

    People

    • Hiring process and management
    • Work with heads of departments to create job descriptions for circulation
    • Managing and improvement of the onboarding process that trains new employees for their tasks and helps them succeed in their positions

    People operations

    • Conducts quarterly, annual performance and 360 reviews.
    • Manages employee relations
    • Filing and tracking employee documents, such as health insurance, personal contact information, etc
    • Creating training procedures for the company.
    • Running of team growth and development programs.

    System implementation

    • Management of project management software
    • Tracking ongoing projects across all departments
    • Adjustment and communication of company wide systems.
    • Reporting and metrics across systems.
    • Land Related Paperwork
    • Regular follow up of the land sale process, signing of agreements, management of transfers and payment plans including related file management.
    • Communication with lawyers and buyers during process and regular recording of status.
    • Weekly summary reports of the status of all sales.
    • Management of the transfer process including ensuring that documents are signed and franked correctly, as well as delivered to relevant parties.
    • Comprehensive filing of all sales documents
    • Keeping on top of land rate due dates

    Company Compliance

    • Liaising with the company secretary to ensure that all statutory documents are in place
    • Obtaining the correct signatures on all the statutory documents for processing of annualreturns
    • Ensuring the company’s business license and any other associated trade licenses are always up to date

    General Bookkeeping

    • Assist with invoicing, collections, receipting and reconciliation of customer payments.
    • Ensuring that relevant service costs are allocated and charged correctly to the variousdevelopments.
    • In-hand with the accounts assistant, maintain and reconcile petty cash and share weekly reports
    • Maintaining a database of suppliers and customers, ensuring that their associated records are complete and current.
    • Assisting in monthly and annual reporting.

    Qualifications and Experience

    • Proven 5+ years work experience in Administrative, Operations or HR.
    • Knowledge of office management systems and procedures
    • Experience using project management softwares such as Trello or asana.
    • Working knowledge of office equipment, like printers and scanners
    • Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular) and use of Google Docs
    • Excellent time management skills and the ability to prioritize work
    • Outstanding communication and interpersonal skills
    • Attention to detail and problem-solving skills
    • Excellent written and verbal communication skills
    • Strong organizational skills with the ability to multitask
    • A degree in Business Administration, Operations Managements, Project Management orrelated field
    • Experience in use of CRM and accounting systems
    • Experience in event management is a plus.

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to Green Heart of Kenya on docs.google.com to apply

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