Operations Assistant at DanChurchAid (DCA)

DCA is seeking to recruit a competent and energetic Kenyan National for a position as Operations Assistant. The position is based in Nairobi - with some travel to DCA’s offices in Nakuru and Kakuma anticipated - and reports to the Head of Finance and Support Services (HoFSS) based in Nairobi.

The main responsibilities of the Operations Assistant are:

Human Resources (HR) & Administration:

• Make travel arrangements, such as booking flights, cars, and making hotel reservations.
• Reconcile hotel, air tickets & taxi expense reports & requesting for payments.
• Support event planning, including sourcing and booking venues, confirming attendance, and preparing materials.
• Update staff leave records.
• Assist in shortlisting candidates during recruitment processes.

Procurement & Logistics (ProLog):

• Assist in conducting market surveys when required and give feedback on market trends.
• Assist in ensuring that all procurements are completed on time and updated on DCA’s online system (ADMIND).
• Assist in preparation of project bid advertisements, bidding documents, evaluation reports, requests for proposals for consulting services, draft contracts, and all other procurement cycle activity documents.
• Assist Pro-Log in archiving management.
• Assist in tracking monthly country logistics reports.
• Maintain updated assets register for DCA Kenya assets.

Professional Qualifications:

• Bachelor’s Degree in Business Administration, Social Sciences in any of these fields: Administration, Human Resource Management, Social Studies
• Knowledge and demonstrated prior experience of administrative, procurement and human resources policies and procedures
• Good communications skills
• Computer knowledge (Microsoft Office – particularly MS Outlook, Word & Excel, Teams)
• High level of motivation, integrity and commitment
• Excellent planning and organizational skills, and ability to work with minimal supervision
• Good team player
• Excellent interpersonal skills and ability to manage sensitive and confidential information.