Personal Assistant at Commission on Administrative Justice (CAJ)

REPORTING TO: CHAIRPERSON OF THE COMMISSION
OFFICE: OFFICE OF THE COMMISSION CHAIR
JOB GRADE: CAJ 5
NO. OF POSTS: 1
TERMS OF EMPLOYMENT: CONTRACT

JOB DESCRIPTION

The Personal Assistant will be responsible to the Chairperson for day-to-day management of the official diary and coordination of activities of the Chairperson’s office in liaison with the Assistant Director – Advisory Unit.

Specific duties and responsibilities will entail: –

1. Planning and Managing the Chair’s diary;
2. Coordinating activities of the Chairperson;
3. Accompany Chairperson in meetings and events and prepare briefs and reports from the proceedings;
4. Make follow ups and initiate action points from Chair’s meetings and/or forums;
5. Prepare talking notes, presentation and write speeches for the Chairperson in liaison with the Director Public Education, Communication & Advocacy where need be;
6. Prepare Chairperson’s itinerary and coordinate travel & logistics; and
7. Any other duties as may be assigned by the Chairperson from time to time.

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

• Have post graduate relevant experience in a similar position for a minimum period of four (4) years;
• Have a Bachelors degree in Business Administration and/or Management, Linguistics, Education or equivalent qualification from a recognized institution;
• Certificate in Management course from a recognised institution;
• Certificate in speech writing will be an added advantage;
• Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and
• Demonstrate professional competence and capability as reflected in work performance and results.