Job Vacancies at Commission On Administrative Justice (CAJ)

REPORTING ADMINISTRATIVE OFFICER – TRANSPORT
DEPARTMENT CORPORATE SERVICES
DIVISION HUMAN RESOURCE & ADMINISTRATION
JOB GRADE CAJ 10
NO. OF POSTS 2
TERMS OF EMPLOYMENT PERMANENT AND PENSIONABLE

JOB DESCRIPTION

This position is responsible for executing driving function at the Commission.

MAIN RESPONSIBILITIES

1. Driving the vehicle as authorized
2. Detecting and reporting vehicle defects on time
3. Ensuring vehicle cleanliness
4. Ensuring routine service and maintenance of the vehicle
5. Ensuring security and safety of the vehicle, passengers and goods on and off the road
6. Maintaining daily work ticket
7. Carrying out routine checks on vehicle’s cooling, oil, electrical and brake systems and tyre pressure
8. Timely reporting of accidents and follow up of police abstracts
9. Vehicle inspection and keeping up to date insurance documents, and
10. Any other duties as may be assigned from time to time.

COMPETENCIES

For appointment to this position, a candidate must have;

• Driving experience of at least 3 years;
• Kenya Certificate of Secondary Education (KCSE) Mean grade D or its equivalent
• Valid Class BCE Driving License free from any endorsement
• Occupational Trade Test Grade III for drivers
• Passed Suitability Test for drivers
• First – Aid Certificate Course lasting not less than one (I) week from St. John Ambulance or Kenya Institute of Highways and Building Technology (KIHBT) or any other recognized Institution
• Certificate of good conduct from the Kenya Police Service
• Attended a refresher course for drivers lasting not less than one (I) week within every three (3) years at Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized institution, and
• Shown merit and ability as reflected in work performance and results.

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REPORTING TO: ASSISTANT DIRECTOR, PUBLIC EDUCATION, ADVOCACY & COMMUNICATION
DEPARTMENT: PUBLIC EDUCATION, ADVOCACY & CORPORATE COMMUNICATION
JOB GRADE: CAJ 8
NO. OF POSTS: 1
TERMS OF EMPLOYMENT: PERMANENT & PENSIONABLE

JOB DESCRIPTION

The Photographer will be responsible to the Director Public Education Advocacy and Communication in carrying out the following duties and responsibilities: –

1. Taking and processing photographs;
2. Determining desired images, pictures composition, adjusting equipment and lighting to achieve desired effects;
3. Caption writing, editing, scanning and digitizing photographs;
4. Documenting news, information and features through photography;
5. Making short photo documentaries into multimedia stories;
6. Maintaining photography equipment lenses, tripods and camera to ensure proper functioning;
7. Transferring photographs to computers for editing, archiving and electronic transmission;
8. Determining quality of photographic images, prints and colour slides;
9. Provide darkroom services;
10. Any other duties as may be assigned from time to time.

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

1. Have a related experience of a minimum period of 3 years;
2. Have a Diploma in any of the following disciplines: Photojournalism, photography or its equivalent from a recognised institution
3. Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and
4. Demonstrate professional competence and capability as reflected in work performance and results.

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REPORTING TO: CHAIRPERSON OF THE COMMISSION
OFFICE: OFFICE OF THE COMMISSION CHAIR
JOB GRADE: CAJ 5
NO. OF POSTS: 1
TERMS OF EMPLOYMENT: CONTRACT

JOB DESCRIPTION

The Personal Assistant will be responsible to the Chairperson for day-to-day management of the official diary and coordination of activities of the Chairperson’s office in liaison with the Assistant Director – Advisory Unit.

Specific duties and responsibilities will entail: –

1. Planning and Managing the Chair’s diary;
2. Coordinating activities of the Chairperson;
3. Accompany Chairperson in meetings and events and prepare briefs and reports from the proceedings;
4. Make follow ups and initiate action points from Chair’s meetings and/or forums;
5. Prepare talking notes, presentation and write speeches for the Chairperson in liaison with the Director Public Education, Communication & Advocacy where need be;
6. Prepare Chairperson’s itinerary and coordinate travel & logistics; and
7. Any other duties as may be assigned by the Chairperson from time to time.

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

• Have post graduate relevant experience in a similar position for a minimum period of four (4) years;
• Have a Bachelors degree in Business Administration and/or Management, Linguistics, Education or equivalent qualification from a recognized institution;
• Certificate in Management course from a recognised institution;
• Certificate in speech writing will be an added advantage;
• Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and
• Demonstrate professional competence and capability as reflected in work performance and results.

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REPORTING TO : DIRECTOR COMPLAINTS, INVESTIGATIONS AND LEGAL SERVICES
DEPARTMENT : COMPLAINTS, INVESTIGATIONS AND LEGAL SERVICES
DIVISION : COMPLAINTS AND LEGAL SERVICES
JOB GRADE : CAJ 3
NO. OF POSTS : 1
TERMS OF EMPLOYMENT: PERMANENT & PENSIONABLE

JOB DESCRIPTION

The Assistant Director, Complaints & Legal Services will be responsible to the Director, Complaints, Investigations and Legal Services in the day-to-day management of the staff and the functions of the Division for effective and efficient handling of complaints and provision of legal advisory services to the commission.

Overall duties and responsibilities of the position will entail: –

1. Coordinate and manage staff and functions of the Division for optimal performance.
2. Developing, reviewing and implementing policies, strategies and regulations on complaints management and legal services for the Commission
3. Design and facilitation of mechanisms for formal hearings and inquiries on complaints
4. Development, review and implementation of guidelines on implementation of Alternative Dispute Resolution mechanism;
5. Coordination of drafting and review of legal documents, leases, contracts, Memorandum of Understanding between the Commission and third parties
6. Provision of advice on all legal aspects of the Commission, regulations and other legal statutes;
7. Coordination and enforcement of matters of non-compliance with legal and regulatory framework of licenses and other parties with the relevant departments
8. Coordination of drafting of legal instruments based on policy proposals by the stakeholders;
9. Conduct litigation and/or amicus briefs in courts, tribunals and administrative bodies
10. Ensure compliance with the policy, legal requirements and provisions in all the undertakings of the Commission
11. Coordinate provision of Ombudsman Services at the regional offices;
12. Preparation of statutory and operational reports for the division; and
13. Any other duties as may be assigned from time to time.

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

• Have post admission experience of eight (8) years; with a minimum of four (4) years’ experience in a managerial position.
• Have a Bachelor degree in Law;
• Have a Masters degree in any of the following disciplines: – Law, Sociology, Business Administration/Management, Public Administration, Governance or its equivalent from a recognised institution.
• Certificate in Leadership/Corporate Governance or Management Course from a recognised institution
• Be a registered Member to the relevant professional body in good standing
• Meet the requirements of chapter 6 of the constitution

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REPORTING TO : DIRECTOR, CORPORATE SERVICES
DEPARTMENT : CORPORATE SERVICES
DIVISION : ICT
JOB GRADE : CAJ 3
NO. OF POSTS : 1
TERMS OF EMPLOYMENT: PERMANENT & PENSIONABLE

JOB DESCRIPTION

The Assistant Director, Information Communication & Technology will be responsible to the Director, Corporate Services for provision of strategic leadership in the management of the Information Communication Technology function, to enhance efficiency in the realization of the Commission’s mandate.

Specific duties and responsibilities will entail: –

• Provide leadership and advisory in Information, Communication and Technological matters;
• Planning, development, coordination and implementation of ICT policies, strategies and standards;
• Define standards associated with information management on appropriate hardware and software;
• Ensuring data protection and security and disaster recovery;
• Recording and verification of data on Information Communication Technology facilities for purposes of accountability, inventory control and maintenance as per procedure manuals;
• Preparation of routine operations/maintenance and reports on performance of computer hardware and software;
• Development of operational procedures and sequences software development;
• Management of vendors and network security;
• Advise on procurement of ICT equipment in liaison with relevant Government agencies
• Provision of infrastructure to support E-services
• Advise on technological options and challenges to the Commission
• Management of Information, Communication and Technology training programmes;
• Design, administration and maintenance of Information Communication Technology and telecommunication projects;
• Provision of ICT technical support and advise
• Automation of CAJ processes;
• Overall provision and management of ICT resources at the Commission
• Coordinate preparation of ICT reports and work plans to ensure compliance with relevant legal frameworks
• Any other duties as may be assigned from time to time

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

• Have relevant experience of eight (8) years, with a minimum of four (4) years in a managerial position
• Have a Bachelor’s degree in any of the following disciplines: Computer Science, Information Science, Information Communication Technology or equivalent qualification from a recognized Institution;
• Have a Master’s degree in any of the following fields: Information Communication Technology, information Technology, Information Science, Business Information Technology or equivalent qualification from a recognized institution;
• Certificate in Leadership/Corporate Governance and/or Management course from a recognised institution;
• Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and;
• Demonstrate professional competence and administrative capability as reflected in work performance and results.

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REPORTING TO : COMMISSION SECRETARY
UNIT : RESOURCE MOBILISATION UNIT
JOB GRADE : CAJ 5
NO. OF POSTS : 1
TERMS OF EMPLOYMENT : PERMANENT & PENSIONABLE

JOB DESCRIPTION

The Senior Resource Mobilization Officer will be responsible to the Commission Secretary for the development and implementation of resource mobilisation strategies in realisation of the Commission’s mandate.

Specific duties and responsibilities will entail: –

• Develop and implement the Commission’s resource mobilisation strategy in line with the organisation’s mandate and objectives;
• Collaboration with relevant departments on the identification and development of programmes for funding by national, regional and international sources;
• Developing funding proposals for resource mobilisation and drafting of negotiation documents;
• Liaising with external partners, government agencies, donors, community leaders, NGO’s and other stakeholders on funding of CAJ activities; 
• Developing and updating donor and development partners database and funded projects and programmes;
• Assessing and evaluating various externally funded projects and programs;
• Analysing and formulating effectiveness of development strategies;
• Preparing financial projections for Commission planning; and preparing financial reports on funding and resource mobilisation activities and programmes.
• Maintenance of an open dialogue with relevant sectoral and inter-agency actors operating within the jurisdiction of CAJ;

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

• Have a relevant experience of not less than four (4) years as a Resource Mobilisation Officer I or in a comparable position;
• Have a Bachelor’s degree in any of the following fields: Economics, Statistics, Economics and Statistics, Planning or equivalent qualification from a recognized institution;
• Be a member of a relevant professional body in good standing;
• Certificate in Management course from a recognised institution;
• Met the requirements of Chapter 6 of the Constitution on Leadership and Integrity; and
• Demonstrate professional competence and capability as reflected in work performance and results.

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REPORTING TO : DIRECTOR, CORPORATE SERVICES
DEPARTMENT : CORPORATE SERVICES
DIVISION : HUMAN RESOURCE
JOB GRADE : CAJ 5
NO. OF POSTS : 1
TERMS OF EMPLOYMENT: PERMANENT & PENSIONABLE

JOB DESCRIPTION

The Senior Human Resource Management Officer will be responsible to the Assistant Director Human Resource Management & Administration for implementation of human resource policies, strategies and systems for realisation of an effective management of the human resource function.

Specific duties and responsibilities will entail: –

1. Interprete and implement human resource management policies, laws, regulations, procedures and strategies;
2. Make proposals on human resource planning and succession management;
3. Make appropriate recommendations for Human Resource related decisions.
4. Advise the staff on day-to-day human resource management matters;
5. Participate in the recruitment and placement of staff;
6. Implement staff training and development programmes;
7. Implement the Commission’s Performance Management framework;
8. Facilitate administration of relevant employee schemes and other retention programs;
9. Implement staff wellness programs;
10. (x) Maintain safe custody of personnel records
11. (xi) Execute human resource strategies, policies and programmes;
12. (xii) Analyse staff performance and career progression management and incentive systems;
13. (xiii) Any other duties as may be assigned from time to time.

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

1. Have served in the position of a Human Resource Management Officer I or in a comparable position for a minimum period of four (4) years;
2. Have a Bachelor’s degree in any of the following disciplines: Human Resource Management, Business Administration (HR option) or equivalent qualification from a recognized institution;
3. Post graduate diploma in the following disciplines: – Human Resource Management, Human Resource Development or its equivalent qualifications from a recognised institution;
4. Be a member of the Institute of Human Resource Management in good standing;
5. Have a Certificate in Management course from a recognised institution;
6. Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and;
7. Demonstrate professional competence and administrative capability as reflected in work performance and results..

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REPORTING TO : DIRECTOR STRATEGY, RESEARCH & COMPLIANCE THROUGH SENIOR COMPLIANCE OFFICER
DEPARTMENT : STRATEGY, RESEARCH AND COMPLIANCE
DIVISION : COMPLIANCE DIVISION
JOB GRADE : CAJ 7
NO. OF POSTS : 1
TERMS OF EMPLOYMENT: PERMANENT & PENSIONABLE

JOB DESCRIPTION

The position is responsible to the Director Strategy Research and Compliance through Senior Compliance Officer for implementation of compliance policies, strategies, procedures and systems at the Commission.

Specific duties and responsibilities will entail: –

• Collecting data and information on compliance by State; Public Agencies and Public Officers with the Commission’s mandate
• Evaluating Commission’s compliance with the Constitution and Statutory requirements relating to leadership, integrity and ethics;
• Implementing compliance policies, strategies, procedures and systems;
• Making recommendations for review of an effective framework and/or mechanisms for ensuring compliance with constitutional and statutory requirements;
• Drafting compliance reports;
• Identifying issues on non-compliance and propose appropriate mitigations
• Any other duties as may be assigned from time to time.

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

• Have post graduate related experience of at least three (3) years;
• Have a Bachelor’s degree in any of the following disciplines: Sociology, Law, Public Administration, Economics or equivalent qualification from a recognized institution;
• Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and
• Demonstrate professional competence and capability as reflected in work performance and results.

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REPORTING TO: DIRECTOR COMPLAINTS, INVESTIGATIONS AND LEGAL SERVICES THROUGH THE ASSISTANT DIRECTOR COMPLAINTS & LEGAL SERVICES
DUTY STATION GARISSA
DEPARTMENT: COMPLAINTS, INVESTIGATIONS AND LEGAL SERVICES
DIVISION: COMPLAINTS & LEGAL SERVICES
GRADE: CAJ 7
TERMS OF EMPLOYMENT: PERMANENT AND PENSIONABLE

MAIN RESPONSIBILITIES

Duties and responsibilities entail:

1. Receiving and registering complaints related to the Commission’s mandate
2. Implement strategies and guidelines on complaints handling;
3. Attend to clients on matters relating to Commission’s mandate and offer legal advice thereon;
4. Represent the Commission in legal proceedings including amicus briefs;
5. Participate in formal hearings, inquiries and investigations on complaints falling within its mandate;
6. Conduct legal research on matters relating to administrative justice and other legal matters;
7. Promote and facilitate resolution of complaints and disputes through mediation and reconciliation;
8. Prepare periodic reports on complaints investigated and remedial action taken by the Commission;
9. Prepare Legal briefs and Advisory opinions;
10. Provide recommendations or remedial alternatives for resolution of disputes;
11. Any other duty assigned by the Commission.

COMPETENCIES

For appointment to this position, a candidate must;

1. Have at least 3 years of post-admission experience
2. Have a Bachelor of Laws Degree (LL.B) from a recognized university.
3. Have a current and valid practicing certificate
4. Have a Post graduate diploma in Law
5. Be an Advocate of the High Court of Kenya with a current practicing certificate.
6. Have ability to undertake research and provide sound legal opinions
7. Have knowledge and exposure to Alternative Dispute Resolution will be an added advantage
8. Have excellent interpersonal, presentation and communication skills.

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JOB DESCRIPTION

The Access to Information Officer II will be responsible to the Director Access to Information for receiving and reviewing applications on Access to information and conducting inquiries into alleged violations of the ATI Act pursuant to the Commission’s mandate.

Specific duties and responsibilities will entail: –

• Receive and review applications on Access to Information;
• Conduct inquiries into alleged violations of the Access to Information Act;
• Provide support during hearing on matters Access to Information;
• Undertake onsite inspections and relevant information inventories;
• Prepare summons, orders and other legal instruments under ATI Act;
• Undertake relevant researches aimed at developing repository on ATI determination, advisories and case law;
• Participate in the development of the regulatory framework on ATI Act including relevant regulations, policies, guidelines, rules, model laws;
• Provide technical support to public entities and private bodies on implementation of ATI Act
• Receive and assess public entities’ reports on ATI implementation;
• Participate in preparation of relevant reports on Access to Information matters
• Any other duties as may be assigned from time to time.

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

• Have post graduate related experience of at least three (3) years;
• Have a Bachelor’s degree in any of the following disciplines: Information Management, Law, Archival Studies, Governance, Sociology and Public Administration or equivalent qualification from a recognized institution;
• Have a related experience of at least three (3) years;
• Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and
• Demonstrate professional competence and capability as reflected in work performance and results.

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REPORTING TO: ASSISTANT DIRECTOR – HR & ADMINISTRATION
DEPARTMENT: CORPORATE SERVICES
DIVISION: HUMAN RESOURCE & ADMINISTRATION DIVISION
JOB GRADE: CAJ 6
NO. OF POSTS: 1
TERMS OF EMPLOYMENT: PERMANENT & PENSIONABLE

JOB DESCRIPTION

The position will be responsible to the Assistant Director – Human Resource & Administration in providing secretarial and office administrative support services, managing protocols and protect the integrity of official correspondence and data.

Specific duties and responsibilities will entail: –

• Ensure security of office records, equipment and documents including classified materials;
• Ensuring security, integrity and confidentiality of data;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up-to-date filling system in the office;
• Preparing responses to routine correspondence;
• Managing office protocol and etiquette;
• Taking oral dictation;
• Using e-office to research and process data;
• Coordinate office administrative services;
• Attending to visitors/clients;
• Handling telephone calls; customer inquiries and complaints;
• Coordinating schedules of meetings and appointments;
• Coordinating travel arrangements;
• Managing petty cash and any other office administrative duties that may be assigned from time to time;

JOB SPECIFICATIONS

For appointment to this grade, a candidate must: –

• Have served in the position of an Office Administrator II or a comparable position for a minimum period of four (4) years;
• Have a Bachelors degree in Secretarial Studies, Office Management or its equivalent qualification from a recognized institution;
• Have a Diploma in Secretarial Management Course
• Meet the requirements of Chapter Six (6) of the Constitution on Leadership and Integrity; and;
• Demonstrate professional competence and capability as reflected in work performance and results.