Maintain daily schedules/ diary/ calendar and coordination of the VC’s commitments. This also includes arranging and coordinating appointments and meetings for the VC.
Handle all logistical arrangements for the office including travel, transport, accommodation, and catering.
Perform clerical duties (e.g. typing memos, letters), and maintain a fully confidential and efficient filing system for the VC’s office.
Answer phone calls and direct calls to appropriate parties or take messages when necessary
Attend meetings when required. Record, compile, transcribe, and distribute minutes of the
meetings.
Open, sort, and distribute incoming correspondence, including faxes and email. Prepare responses to correspondence containing routine inquiries.
Greet visitors and determine whether they should be given access to the VC or other specific individuals.
Manage office supplies.
Record daily expenses and prepare monthly reports/ summaries.
Academic and Professional Requirements:
Bachelor’s degree in relevant field.
A Masters’ degree in the relevant field will be an added advantage.
Minimum of three (3) years relevant experience.
Demonstrated proficiency and certification in Information Technology.
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