Personal Assistant at Human Capital Synergies Africa Ltd

Key Duties and Responsibilities

• Manage the appointment diary of the Executive Head
• To manage and ensure an efficient administrative system for the Executive Head and the Board
• Facilitate efficient communication between the Senior Management and Governance.
• Facilitate efficient communication between Governance and Parents and Pupils.
• To attend and take meeting minutes and collect all relevant data from senior management, operations and social media meetings.
• To remind Governance of Key events as per the calendar and as instructed by Governance.
• To produce the annual Term dates calendar Term at the beginning of every academic yearand Termly calendar of events at the beginning of the term.
• Manage communication coming through the email and ensuring that the emails are directed to the appropriate party for action
• To ensure that accurate files and reference systems are maintained, and archived where appropriate
• Manage a central register of enquiries and their source, data from all social media, feedback (both positive and negative) and action taken.
• Ensuring authorization of the Front Office and IT/Digital Marker team annual leave days and that correct number of days are taken.
• Liaise with HR office concerning any training needs for the front office staff.
• Maintain office systems, including data management and filing.
• Any other duties reasonably expected of a Personal Assistant.

Skills and Qualifications

• Minimum of 5 years work experience in the same or similar position
• Diploma in Business Management or related field
• Excellent communicator
• Ability to meet deadlines with timely updates on progress.
• Highly confidential and a person of integrity.
• Ability to effectively use various required office software’s, machines and equipment’s used in the office.
• Ability to multitask and prioritize daily workload.
• Outstanding organizational and management skills.
• Microsoft office and English Proficiency
• Discretion and confidentiality.