Jobs at Human Capital Synergies Africa Ltd

Key Duties and Responsibilities

• Manage the appointment diary of the Executive Head
• To manage and ensure an efficient administrative system for the Executive Head and the Board
• Facilitate efficient communication between the Senior Management and Governance.
• Facilitate efficient communication between Governance and Parents and Pupils.
• To attend and take meeting minutes and collect all relevant data from senior management, operations and social media meetings.
• To remind Governance of Key events as per the calendar and as instructed by Governance.
• To produce the annual Term dates calendar Term at the beginning of every academic yearand Termly calendar of events at the beginning of the term.
• Manage communication coming through the email and ensuring that the emails are directed to the appropriate party for action
• To ensure that accurate files and reference systems are maintained, and archived where appropriate
• Manage a central register of enquiries and their source, data from all social media, feedback (both positive and negative) and action taken.
• Ensuring authorization of the Front Office and IT/Digital Marker team annual leave days and that correct number of days are taken.
• Liaise with HR office concerning any training needs for the front office staff.
• Maintain office systems, including data management and filing.
• Any other duties reasonably expected of a Personal Assistant.

Skills and Qualifications

• Minimum of 5 years work experience in the same or similar position
• Diploma in Business Management or related field
• Excellent communicator
• Ability to meet deadlines with timely updates on progress.
• Highly confidential and a person of integrity.
• Ability to effectively use various required office software’s, machines and equipment’s used in the office.
• Ability to multitask and prioritize daily workload.
• Outstanding organizational and management skills.
• Microsoft office and English Proficiency
• Discretion and confidentiality.

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Duties and Responsibilities

• Be punctual for school and lessons.
• Attend assemblies and register children as and when required.
• Plan schemes of work and prepare lessons.
• Set homework in accordance with laid down policy.
• Mark work done by the children on time and in line with policy
• Set exams and tests as necessary and monitor the progress of children.
• Attend staff meetings and in service training out of working hours as directed by line manager.
• Supervise children in and out of lessons.
• Accept a reasonable and prescribed number of school duties outside the normal teaching hours.
• Participate in the school’s program of extra-curricular activities by running club/activity programs.
• Take an interest in the pastoral welfare of children and bring to the notice of the Head teacher, children with particular issues.
• Plan ahead the needs of his/her teaching subjects; provide the school with the lists of resources required and their costs. Must be digital and done for every lesson taught.
• Supervise discipline and standards of behavior and dress within the school by maintaining a high standard and setting a personal example in all these matters.
• Write reports and submit by deadlines given and provide assessment on pupils.
• Assist in the preparation and marking as necessary with entrance examinations, yearly examinations and external examinations held in the school.
• Hand over all books, keys and records as and when required by the school.
• Undertake a mentoring or training role in the training of other teachers.
• Lead in-service sessions within the fields of teacher specialization or particular expertise.
• Be involved in the performance management process as directed by the school.
• If in a position of responsibility, perform in accordance duties as per a specific job description pertaining to the position.
• Assist with In Service Training as may be required and within your capability.
• To attend residential off site trips based on form tutors, subject teachers or other staff. (based on rotation)

In addition to the duties specified above, your duties will also include any reasonable task within your capability and that may be assigned to you by your Head Teacher.

Skills and Qualifications

• Minimum of 7 years work experience in the same or similar position
• Degree in computer science or related field
• Must have a Teachers Service Commission Certificate (TSC)
• Excellent communicator with good presentation skills
• Passionate about fostering computer literacy and academic excellence.
• Ability to meet deadlines with timely updates on progress.
• Ability to multitask and prioritize daily workload.
• Outstanding organizational and management skills.
• Discretion and confidentiality.