Administrative Assistant at PesaKit

Job Duties and Responsibilities

• Be the first point of contact for all visitors to the office reception
• Provide high-level administrative support and assistance to the CEO, Country Director, and/or other assigned leadership staff.
• Perform clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arrange travel and accommodations for executives.
• Schedule and attend meetings on behalf of executives, taking notes and recording minutes.
• Receive incoming communication or memos on behalf of senior staff, review contents to determine importance, and summarize and/or distribute contents to appropriate staff.
• Perform office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Perform additional duties as assigned

Qualifications and Skills Essential Skills

• Bachelor's degree in Business Administration, communication, or related field.
• At least two years of related experience is required.
• Previous experience at a startup is preferred.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Good customer service and customer support skills.
• Experience in handling C-suite corporate executives.
• Extremely proficient with Microsoft Office Suite and other software with the ability to learn new or updated software.