Principal Administrative Officer at Micro and Small Enterprise Authority (MSEA)

REF: MSEA/7/03/2026 (MSEA GRADE 4)
Job Specification
Duties and responsibilities entails: -

• Providing a high-level administrative and secretarial support to the office of the Chief Executive and other senior staff
• Managing calendar of appointments and preparing correspondence mostly confidential in nature; Planning and coordinating the Chief Executive schedule and ensuring it is followed through
• Working closely and effectively with the Chief Executive to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
• Prioritizing conflicting needs, handling matters expeditiously, proactively, and followthrough on assignments to successful completion, often with deadline pressures
• Reviewing communications, reports and strategic papers, presentations for the attention of the Chief Executive
• Coordinate the completion of critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chief Executive capability to effectively lead the Authority
• Making arrangements for complex and detailed travel plans, itineraries, and agendas
• Provides “gatekeeper" role, creating win-win situations for direct access to the Chief Executive’s time
• Communicating directly with Board members on matters related to executive programmatic initiatives on behalf of the Chief Executive
• Providing a bridge for smooth communication between the executive and external contacts
• Assisting in coordinating the agenda of senior management team meetings and off-sites;
• Maintaining office protocol and etiquette in the executive office
• Serve as the primary point of contact for internal and external constituents on all matters pertaining to the Chief Executive
• Manage the security of office records, equipment and documents including classified materials
• Coordinate preparation of responses to simple and complex routine correspondences
• Establishing and monitoring procedures for record keeping of correspondence and file movements; Ensuring security, integrity and confidentiality of data
• Undertake any other Administrative services as may be assigned

Person Specifications

For appointment to this position, a candidate must have:-

• At least eight (8) years relevant work experience, three of which should have been in a supervisory role
• Master’s degree in Business Management, Strategic Management, Human Resource Management, Entrepreneurship Management, Social Sciences or any other equivalent qualifications from a recognized Institution as an added advantage
• Bachelor’s degree in Business Management, Strategic Management, Human Resource Management, Social Sciences or any other equivalent qualifications
• Proficiency in computer applications
• Membership with any relevant professional body and in good standing
• Must have shown merit and ability as reflected in work performance and results