Procurement Assistant at Oloolaiser Water Company

Reporting To: Procurement and Supplies Officer
Department: Procurement
Job summary: To ensure efficient procurement and distribution and distribution of stores, disposal of unserviceable and or obsolete stores.
Job Grade 6 (I)

Key Tasks

• Assisting the Procurement Officer in running the Procurement office and handling all procurement roles of the company.
• Procuring goods and services for the company through prompt conversion of purchase requisitions to purchase orders.
• Managing the quotation process and expediting the delivery of goods and services.
• Assisting in supplier pre-qualification and participate in the opening of tenders
• Working in conjunction with the line managers to ensure clear specification of goods / services.
• Processing purchase requisitions and ensuring they are duly approved by the relevant signatories before converting into purchase orders.
• Maintain efficient procurement and distribution and distribution of stores, disposal of unserviceable and or obsolete stores.
• Initiates review of procurement policies, regulations and standards.
• Reviews re-order levels and monitor the movement of relevant products.
• Undertakes marketing surveillance of relevant products.
• Establishes linkages with suppliers.
• Analyzing requests for quotation.
• Tracking purchase orders for approval and forwarding to suppliers.
• Prepare budget proposals.
• Prepare weekly delivery status progress reports.
• Preparing weekly supplier delivery plans for review and implementation
• Perform any other duties as assigned.

Requirements for Appointment

• For direct appointment to this grade a candidate must have a Diploma in Supplies Management with a minimum of 2 years’ experience Professional Qualifications:
• Must be a member of a recognized professional procurement body (KISM)
• Must be a licensed practitioner
• Knowledge of contract law is an added advantage.
• Knowledge of e-procurement systems
• Knowledge of Public Procurement and Disposal Act