Procurement Coordinator at Aga Khan Education Service, Kenya (AKESK)

 Job Description/Requirements

Key Responsibilities

• Provide support to Head-teachers, Central Office and school Finance team with regards to procurement systems and procedures.
• Share and monitor the updated vendor's list
• Compare and evaluate offers from suppliers in consultation with Head-teachers and Finance Officer
• Negotiate contract terms of agreement and pricing for outsourced services
• Track orders and ensure timely delivery
• Review the quality of purchased products
• Enter order details (e.g. vendors, quantities, prices) into internal databases
• Maintain updated records of purchased products, delivery information, and invoices and seek to digitize these with support from IT and Head-teachers
• Prepare reports on purchases, including cost analyses
• With assistance of store manager monitor stock levels and place orders as needed
• Coordinate with stores staff to ensure proper storage
• Coordinate with Facilities Manager to ensure that the school facilities, buildings and gardens are maintained as per the request of Head-teachers
• Attend meetings with Head-teachers on a regular basis
• Interact with and consult with Finance Officer at AKAN on PRF to LPO processes and budget-related processes
• Advise Head-teachers on improved procurement systems and processes

The requirements

• Bachelor of Commerce (Procurement Option)
• Diploma in Procurement Management
• Be certified by the Chartered Institute of Procurement and Supply (CIPS)
• 5 years of experience in procurement and/or administrative purchasing in a learning institution