Procurement Intern at Lutheran World Federation

Job Summary

• The procurement Intern will support the procurement Office in procurement activities to ensure quality successful delivery of procurement goods and services.

Duties And Responsibilities

• Preparation of bid documents
• Receive Demand Forms (DF), record, and together with the assistant procurement officer, process DFs as per laid down regulations and policies.
• Assist in the preparation of Request for Quotation(RFQ) and Request for Proposal (RFP).
• Evaluation of bids
• Support the Assistant Procurement Officer in evaluation of bids, expression of interests in line with LWF procedures and process.
• Screen all suppliers and service procedures on the watchdog site (CSI)
• Support in maintaining and audit trail for Procurement activities
• Assist the Assistant Procurement Officer in compiling documents for making payments to the suppliers and service providers.
• Ensure that invoices submitted to finances are properly supported.
• Ensure that the payment tracker is regularly updated.
• Ensure that the procurement Plans are regularly updated.
• Maintain an E-filling for all procurement related documents
• Support in Suppliers correspondence.
• Ensure that all suppliers service providers queries are attended to on time.
• Follow up on contract performance and ensure adherence to lead time.

Qualifications

• Bachelor’s degree in supply chain management, procurement, logistics or related field.
• Registration with KISM is an added advantage.
• Undergraduate degree, who have not yet entered the formal employment arena are encouraged to apply

COMPETENCIES

• Excellent communication, organization and presentation skills.
• Good analytical and problem-solving skills.
• Ability to work independently with guidelines and clear expectations.
• Proficiency in MS Word, Excel and other related programs.
• Ability to tolerate cultural, educational and religious diversity in the work place.
• Report writing skills.

A person of high integrity that will model LWF/WS Kenya Somali Program core values:

• Dignity and justice
• Compassion and commitment
• Respect for diversity
• Inclusion and participation
• Transparency and accountability