Procurement Officer at Aurum Consultants

Main Purpose of the Job

Responsible for evaluating suppliers, products, and services, negotiating contracts in liaison with the Directors, and ensuring that approved purchases are cost-efficient and of high quality

Responsibilities:

• Ensuring all control procedures set for procurement sections are always adhered to.
• Monitor the delivery of all goods and services to ensure that items are delivered as per orders and advice on any deviation
• Ensure that all suppliers have gone through the pre-qualification processes before engaging business with them.
• Ensure uninterrupted flow of equipment, spares & services from external sources through effective management of the procurement processes.
• Maintain effective relationships with existing sources of goods & services and develop other sources either as alternatives or to meet emerging or planned needs
• Coordinate purchasing activities e.g. annual tendering process, whilst ensuring the company’s cost structure is protected and that we obtain the best value for money on all supplies.
• Negotiate with suppliers, raise purchase Indents, draft contracts with selected suppliers with approval from the Managing Director.
• Ensure and confirm there is no replication of spares, and equipment being purchased.
•  Involve the technical team when purchasing spares and understand the use of equipment/ spares being purchased.
• Vetting of suppliers and ensuring that the selected suppliers are credible, reliable, and capable of delivering required goods and/or services.
• Negotiate with the suppliers on the best payment terms, price options, and discounts.
• Estimate and establish cost parameters and budgets for purchases.
• Make professional decisions in a fast-paced environment
• Maintain records of purchases, pricing, and other important data through the use of the ERP system.

Qualifications:

• Work experience as a Procurement Officer, or similar role
• Good understanding of supply chain procedures
• Hands-on experience with purchasing software
• Advanced knowledge of MS Excel
• Knowledge of market research
• Solid organizational skills
• BSc in procurement or diploma.
• Proven work experience in the Education System is an added advantage