Procurement Technical Assistant at Norwegian Refugee Council

Job Description

Specific responsibilities

• Ensuring cost effective and value for money in procurement of goods, works and services.
• In charge of Procurement function
• Assist in preparation and custodian of the Country procurement plans.
• Review and advice on new templates used in the procurement of goods and services. I.e RFQ review
• Processing of purchase requests at Nairobi level and from the Area Offices.
• Ensure that the Storage container is well managed for supplies that are received in Nairobi destined for all other offices in the region
• Implement internal controls and procedures in respect to procurement of goods, works and services.
• Ensure strict compliance and adherence of NRC Logistics handbook and Procurement Standard Operating Procedures.
• Receive, Inspect, store, pack and dispatch of supplies and ensure proper documentation is kept at all times of all transactions.
• Ensure that all goods ordered and received from overseas have adequate documentation (airway bills, bill of lading, commercial invoice, insurance certificates and any other relevant documents etc.).
• Liaise with field offices in respect of supplies being dispatched from Nairobi and ensure that waybills and packing are prepared and shared.
• Resolve complaints from the field on all purchased goods, works and services as well as disputes with suppliers.
• Coordinate with clearing agents on VAT exemption.
• Coordinating payments at Nairobi level by ensuring invoices are settled as soon as they are received.
• Prepare Bi-weekly and monthly procurement status reports for submission to Logistics Coordinator and Programme staff review.
• Perform any other duties assigned by the supervisor.

Professional competencies

• Relevant university degree/Diploma/Advanced Certificates preferably in Procurement or equivalent work experience.
• Membership of professional bodies an added advantage.
• Proficiency and excellent working knowledge of Microsoft Office application e.g word, excel, powerpoint highly desired.
• Previous experience in procurement position will be an added advantage but not mandatory.
• Good understanding of various donor’s requirements.
• Excellent interpersonal, written and verbal communication skills.
• Fluency in the English language, both oral and written
• Customer service skills.
• Ability to work under pressure.
• Knowledge of using Web based procurement ERP systems such as Agresso/UNIT4 is an advantage but not mandatory.