Job Openings at Norwegian Refugee Council

Job Description

Specific responsibilities

• Ensuring cost effective and value for money in procurement of goods, works and services.
• In charge of Procurement function
• Assist in preparation and custodian of the Country procurement plans.
• Review and advice on new templates used in the procurement of goods and services. I.e RFQ review
• Processing of purchase requests at Nairobi level and from the Area Offices.
• Ensure that the Storage container is well managed for supplies that are received in Nairobi destined for all other offices in the region
• Implement internal controls and procedures in respect to procurement of goods, works and services.
• Ensure strict compliance and adherence of NRC Logistics handbook and Procurement Standard Operating Procedures.
• Receive, Inspect, store, pack and dispatch of supplies and ensure proper documentation is kept at all times of all transactions.
• Ensure that all goods ordered and received from overseas have adequate documentation (airway bills, bill of lading, commercial invoice, insurance certificates and any other relevant documents etc.).
• Liaise with field offices in respect of supplies being dispatched from Nairobi and ensure that waybills and packing are prepared and shared.
• Resolve complaints from the field on all purchased goods, works and services as well as disputes with suppliers.
• Coordinate with clearing agents on VAT exemption.
• Coordinating payments at Nairobi level by ensuring invoices are settled as soon as they are received.
• Prepare Bi-weekly and monthly procurement status reports for submission to Logistics Coordinator and Programme staff review.
• Perform any other duties assigned by the supervisor.

Professional competencies

• Relevant university degree/Diploma/Advanced Certificates preferably in Procurement or equivalent work experience.
• Membership of professional bodies an added advantage.
• Proficiency and excellent working knowledge of Microsoft Office application e.g word, excel, powerpoint highly desired.
• Previous experience in procurement position will be an added advantage but not mandatory.
• Good understanding of various donor’s requirements.
• Excellent interpersonal, written and verbal communication skills.
• Fluency in the English language, both oral and written
• Customer service skills.
• Ability to work under pressure.
• Knowledge of using Web based procurement ERP systems such as Agresso/UNIT4 is an advantage but not mandatory.

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About the Team

NORCAP solves key challenges in the humanitarian, development and peacebuilding sectors, in order to better protect vulnerable people’s lives and rights. We build partnerships and projects with national and international organisations and stakeholders. Skilled NORCAP experts contribute to developing partners’ capacity – to identify and address challenges, improve collaboration and encourage new and innovative approaches. NORCAP is part of the Norwegian Refugee Council.

Job Description

Generic Responsibilities

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements
• Implement delegated logistic functions portfolio according to Plan of Action
• Conduct and follow up daily operational logistic activities
• Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards
• Prepare and develop logistic reports as required by Country office
• Support in development of SOPs as requested
• Ensure proper filing of all support documents
• Promote and share ideas for improvement of the logistic function
• Perform other duties, as assigned by Line Manager

Specific Responsibilities

• Working with the Technical Procurement Assistant in ensuring cost effective and value for money in procurement of goods, works and services.
• In charge of Asset, Fleet and Warehouse management including reporting.
• Develop framework and service agreements for goods and services with a view towards VFM and cost savings
• Review and advise on new and in use templates used in the procurement of goods and services
• Train and capacity build staff on warehouse, fleet & asset management and effectively provide supervision and guidance to the Logistics Assistant and casuals working within Logistics on various occasions.
• Receive and compile monthly reports from the area offices for review by the Logistics Coordinator.
• Deputise the Logistics Coordinator for Kenya at Nairobi level and act during periods of absence in management of the country logistics unit.

Professional competencies

• Relevant university degree/Diploma/Advanced Certificates preferably in Logistics or equivalent work experience.
• Membership of professional bodies will be an added advantage but not mandatory.
• Proficiency and excellent working knowledge of Microsoft Office application e.g word, excel, powerpoint highly desired.
• Previous work experience working as a Logistician will be an added advantage.
• Good understanding of various donor’s requirements.
• Excellent interpersonal, written and verbal communication skills.
• Fluency in the English language, both oral and written.
• Customer service skills.
• Ability to work under pressure.
• Knowledge of using Web based procurement ERP systems such as Agresso/UNIT4 is an advantage but not mandatory.