Program Assistant at Alliance for a Green Revolution in Africa (AGRA)

Job Reference: PA/ME/02/2022

Key Duties and Responsibilities:

• Coordinate the implementation of Data Quality Assessments for AGRA grantees.
• Schedule, coordinate and support training of grantees in the M&E Information system (AMIS) and other M&E aspects.
• Support Country Joint review meetings in reviewing of grantees’ progress on deliverables, providing feedback and supporting reviewing of reports.
• Support the KM Program Officer in the implementation of the AGRA Knowledge Management system/portal and Learning events, including webinars and brown bags.
• Support in the development, reviews and implementation of M&E data collection tools.
• Coordinate the unit’s implementation and follow-up of the Team Central Audit system recommendations.
• Together with the Head of M&E/KM and the KM Officer, promote knowledge sharing activities in the organization.
• Support capacity building of KM champions in implementation of the KM portal.
• Facilitate exchange of knowledge within the organization while closely working with other Units including ICT and Communications to disseminate widely.
• Coordinate development of the Unit annual workplan and procurement plan for the Unit Head’s review.
• Undertake contracting process for M&E Unit assignments and consultancies in AGRA CLMS and supports monitoring of their delivery and payment schedules.
• Organize in-house Unit meetings, record deliberations in the meetings, and disseminate and follow up meeting actions to enhance information flow.
• Manages the Unit repository of all key documents and reports and supports the sharing of the documents internally as well as with partners and stakeholders.
• Processes all program administrative actions i.e. consultancies, travel grants and other contracts, visa applications, timely dispatching unit mails, communication within the unit, vendor payments and ensures that departmental travels are organized as per AGRA’s Travel Policy.
• Provides support to unit consultants / partners and visitors by providing all necessary information, organize meetings and logistics such as accommodation, travel as well as organize appointments with AGRA staff where necessary.
• Coordinates unit logistics related to conferences and workshops across countries for the Unit.  
• Organize and sometimes participate in field monitoring missions together with the M&E/KM team.

Academic, Professional Qualifications and Relevant experience:

• Bachelor’s degree in business or social sciences, a master’s degree is an added advantage
• Computer proficiency and familiarity with a range of software applications including word processing, spreadsheets, and databases.
• Fluency in English required; ability to communicate in French will be considered an added advantage.
• Minimum of 5 years’ experience in Program /M&E management/support functions.
• Experience managing complex initiatives with proven ability to develop high impact partnerships.
• Good working knowledge of not-for-profit organizations.
• Experience in working with similar organizations or institutions will be an added advantage.
• Strong ability to influence positively both upwards and downwards across cultures and countries
• Analytical, data mining ability
• Intelligent, motivated self-starter with strong interpersonal skills and work ethic