Program Coordinator -MEECT at Act Change Transform (Act)

Job Summary

Reporting to the board of trustees of MEECT, the Program Coordinator will be responsible for providing strategic leadership and management towards realisation of the Trust goals. The Coordinator will be the head of the Secretariat and secretary to the Board. The holder will be responsible for the day-to-day running of the organization together with the staff of the Trust including implementation of board decisions. The successful candidate will be employed on a two-year term contract renewable subject to performance and availability of funds.

Key Responsibilities

• The Program Coordinator will be responsible for but not limited to the following roles:

Trust Leadership and Management

• Define the mission, vision and strategic priorities of the trust in consultation with the board and communicate internally and externally.
• In liaison with the board of trustees, develop trust strategies including fundraising strategies as well as participate in resource mobilization activities for the trust.
• Prepare and oversee the implementation of the trust annual work plans and
• Coordinate board of trustees’ meetings including preparation of agenda for board meetings in consultation with the board
• Creates, maintains and monitors project plans, project schedules, work hours, budgets, and
• In liaison with the board of trustees and staff develop fundraising strategies and participate in fundraising activities for the trust
• Build partnerships among stakeholders in the Elgon Ecosystem.
• Organize, attends, and actively participates in stakeholder meetings as well as documents and follows up on important actions and decisions from the meetings.
• Establish and maintain good working relationship with internal and external stakeholders, donors and partners on behalf of the board of trustees to ensure successful implementation of MEECT programs.
• Prepare, update and submit high-level progressive project reports and ensure such reports are aligned and meet all the requirement of the donor
• Ensure trust’s programs and services contribute to the organization’s mission and reflect the priorities of the board of trustees .
• Prepare progressive, staff performance and management reports for the board of trustees
• Ensure project deadlines are
• Ensure trust’s programs and services contribute to the organization’s mission and reflect the priorities of the board of trustees
• Undertake risk management including identifying and evaluating risks to the organization’s people (clients, staff, management, volunteers), property, finances, goodwill, and image and implement measures to manage the risks in consultation with the board of trustees

Administration Management

• Provide overall administrative advice as
• Ensure Trust adhere to frameworks and all documentation is maintained appropriately for each
• Assess project risks and issues and provide solutions where
• In liaison with the board, develop and review policies, procedures and guidelines for the
• In liaison with the board of trustees, set up the trust including equipping the

Financial Management

• Oversee preparation and presentation of financial reports to internal and external stakeholders and the Board of Trustees.
• Provide oversite to the procurement process as when needed and update the Board of Trustees and in accordance with MEECT policies and donor rules and regulations.

Staff Supervision

• Provide leadership for performance management of all staff and ensure that they are adequately appraised.
• Act as the first point of contact in regards to employees’
• Undertake human resource management functions on behalf of the board of trustees including staff management
• Provide mentorship and technical support and ensure that other officers are doing the

Qualifications and Experience

•  Minimum first degree in either of the following: natural resources management, environmental management, environmental economics, business development, environment, or other related field.
• A master’s degree will be an added advantage.
• At least five (5) years working experience in managing a similar organization with focus in a strategic leadership, project management, fundraising and building partnerships

Essential Skills and Competencies

• Excellent analytical and organization
• Excellent interpersonal, leadership, communication and management
• Team player with strong analytical and organizational
• Demonstrate ability to understand the complexities of program
• Demonstrated knowledge in proposal and report writing and management of project
• Experience in personnel management and working in a set up with a
• Ability to work independently both in the office and in the field and willing to work under pressure and meet strict deadlines.
• Highly proficient in MS Word, Excel, Access, PowerPoint