Program Management Associate at Palladium International

Position Summary

 The holder of this position will work in tandem with the project manager to undertake project management duties that ensure that project monitoring and reporting functions are completed in a timely manner and that Project Management deliverables are of high quality. The program management associate will support the Project Manager to schedule and conduct project meetings, communicate assignments and expectations to project team members and track completion of project deliverables using Jira. The holder will ensure quality and integrity of all project-related products.

 Primary Duties and Responsibilities: 

Project Management

•  Assist in the design, development, implementation, and maintenance of project management plans for project resources, costs, risk, quality, stakeholders, and procurement.

• Participate as a member of the scrum teams, ensuring coordination and synergy across project activities and keeping the Project manager informed of activity progress
• Suggest Project Management strategies for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks.

Monitoring

• Support the development and updating of the project M&E Plan, including identifying appropriate indicators and design of data collection system for the project to collect and report on data to measure performance and achievement of project objectives.
• Write monitoring reports and success stories on project interventions, to submit to the Project Manager for collation and final sharing with project leadership.
• Manage the project’s Jira platform and drive adoption and use by all team members ensuring that it is up to date and can provide accurate weekly, monthly, quarterly, half-yearly and annual progress reports on project activities for compilation and sharing with the project leadership.

Evaluation

• Coordinate the design and conduct project evaluations in collaboration with the project manager and data use lead for projects implemented.
• Apply the output indicators of the project to measure the achievement of each task and objective as per the Project work plan.
• Develop and Update the Evaluation and Performance Measurement Plan (EPMP).
• Update the Results Framework for the Project implementation.

Reporting

•  Collect, analyze data and report based on already developed templates on a regular basis.

• Assist in the capture of lessons learned and best practices for various project initiatives
• Lead the development of donor project reports and internal reports.
• Provide inputs, information, and statistics for quarterly, annual, and other reports to the Project Manager.
• Any other duties assigned by the Project Manager.

 Required Qualifications:

• Bachelor's Degree in a related field
• At least 3 years of relevant work experience.
• A certificate in project management is an added advantage
• Knowledge of international donor priorities and/or health areas preferred.
• Strong written, verbal, and cross-cultural communications skills.
• Skills in Excel, budget management and monitoring, and strong financial acumen.
• Excellent organizational skills with special attention to detail and timeliness.
• Good analytical/problem solving skills.
• Relevant language skills per country and program portfolio.
• Ability to manage diverse workstreams efficiently and effectively.
• Ability to work in a fast-paced team environment.
• A keen sense of urgency and strong work ethic, positive mindset, and comfort with the ambiguity and pace of a dynamic and bureaucratic environment.