Project Accountant at The Association for the Physically Disabled of Kenya (APDK)

Key Responsibilities:

Financial Management & Reporting

• Maintain comprehensive accounting records via ERP system
• Extract journals, post to the general ledger, and submit accurate trial balances and management accounts by the 5th of every month
• Prepare monthly bank reconciliations and weekly cash flow updates
• Lead the preparation of the project's annual budget and support departmental heads with budgetary controls.
• Ensure full statutory compliance, including accurate payroll processing and all statutory deductions
• Manage donor funds meticulously, ensuring reports strictly align with donor specifications
• Complete all annual audit schedules by January 15th of each year

Supervision & Internal Controls

• Supervise the Accounts Assistant, Cashiers, and Stores staff
• Conduct impromptu cash counts and check stock cards regularly
• Oversee daily and intact banking of all project collections
• Formally verify all received goods and sign Goods Received Notes (GRNs)
• Coordinate quarterly physical stock-taking, generate variance reports, and ensure optimal stock levels
• Maintain, tag, and insure all items on the project’s Fixed Assets Register, conducting physical verification annually
• Ensure data safety via daily backups and bi-weekly offsite safe deposits

Qualifications & Experience:

• Bachelor’s degree in Commerce (Accounting/Finance option), Business Administration, or a related field
• Fully qualified CPA (K) or equivalent professional accounting qualification
• Minimum of 3–5 years of progressive accounting experience, preferably within a project, NGO, or healthcare setup.
• Demonstrated experience working with donor-funded projects and strict compliance frameworks

Technical Skills & Competencies

• Advanced hands-on experience with ERP Accounting software and MS Excel is mandatory
• Strong knowledge of stores management, stock-taking procedures, and variance reporting
• Proven ability to supervise and develop finance and stores support staff
• High level of integrity, strong analytical skills, and an uncompromising attitude toward meeting strict deadlines – this to be confirmed by at least two former employers

End Date 31st July 2026.