Project Finance/HR Manager at Medecins Sans Frontieres (MSF)

Objective of the Position:

• Planning, coordination and implementing Financial, HR and Administrative activities, policies & guidelines in the project, according to legal obligations and MSF protocol, standards and procedures.

Tasks & Responsibilities
She/he will perform the following main tasks:

• In close coordination with Project Coordinator, Finance & HR Coordinators, calculate, analyse and monitor the project’s HR and Financial operational needs and associated budget to ensure proper funding and operation. Proposing corrective actions when required.
• Planning, supervising and ensuring implementation of the HR processes and procedures to ensure adherence of recruitment, training, induction, development and communication.
• Advising on set-up and updating the project's organizational chart and job descriptions and assisting the PC, and/or team leaders and supervisors to draw up annual holiday planning and staff shifts in order to forecast HR needs and to ensure HR availability for the project activities
• Ensuring hiring, amendments and contract termination formalities for employees at project level are according to local labour laws. Archiving and updating individual employee files, informing them on their rights and preparing all mandatory tax declarations, in order to ensure legal compliance. In close collaboration with the PC and HRCo, looking for the best options to avoid and/or solve possible labour conflicts in the project
• Supervising/performing payroll procedures, ensuring that all data related to monthly salary calculation of the project national employees are correctly entered in Homere (days off, unpaid leaves, sick leaves, overtime, salary advance, etc.), in order to ensure on time and accurate salary payments. Under supervision of the HRCo, ensuring the indexation process of the national staff salary grids are in order to ensure internal equity, cost-of-living adjustments and the correct application of employment conditions in the project sites
• In close collaboration with the PC and HRCo, implementing the administrative procedures of any Memorandum of Understanding (MoU) in force between local partners (e.g. Ministry of Health, etc.) and MSF.
• Implementing and supervising, transactional procedures and systems in order to ensure transparency and traceability in accounting practices and procedures. Ensuring and controlling monthly/yearly accountancy closure.
• Ensure all HR, Administrative and Financial reporting is done according to protocols and procedures.
• Perform monthly payroll procedures, ensure and supervise annual leave planning, contract formalities according to local labour laws and ensure legal compliance in employee related matters.
• Support line managers in improving employee capability and development to forecast HR needs and support in disciplinary measures.
• People Management within the HR department

Qualifications & Requirements:

• Education: Degree in Finance, Management (Business, HR) or Administration. Proven knowledge of accounting/ finance, knowledge of Homere HR and/ or Unifield accounting systems is an added advantage.
• Experience: Essential, working experience of at least two years in a similar position.
• Skills/ Competences: Flexible; diplomatic; culturally sensitive; result oriented; attentive to details; organized; strategic, team player.
• Language: Proficiency in written and oral English & Kiswahili.

Applicants MUST be Kenyan nationals and have the necessary statutory documents (ID, NSSF, NHIF and KRA PIN certificate). Candidates meeting the above qualifications are requested to ONLY submit a motivation letter and an updated curriculum vitae as a single file (in pdf-format), mentioning on the subject email line “Project Finance/HR Manager”, to:

The HR Coordinator

Medecins Sans Frontieres Belgium (Kenya)

Email: msfocb-kenya-recruitment@brussels.msf.org