Project Management Officer - Irrigation & Greenhouse Projects at Bridge Talent Management

Key Responsibilities:

Project initiation and planning.

• Helping in the preparation of project costs for turnkey projects or for quotation purposes
• Conducting an internal kick off once a new project has gone through
• Ensuring that both overseas and local orders for the project items have been placed by the procurement team for those items that are not in stock
• For turnkey projects, agreeing with the subcontractor when they will need to mobilize to site
• Communicating with the client on their readiness before the project kicks off
• Track project deliverables and presenting reports defining project progress, problems, solutions and ensuring that project cost remains within budget.
• Flag and report any irregularities, delays and/or potential issues to customer and management

Monitoring, controlling and tracking all the different aspects of the project life cycle.

• Managing and communicating to the client any scope change orders that are made on the project
• Communicating with clients and any other stakeholder in the various stages of the project implementation
• Ensuring that all the items in BOQ has been supplied to the project
• Checking the WIP to confirm that costs associated with a project are true
• Confirming the payments that are to be made to the sub-contractors
• Planning and scheduling team meetings to discuss project progress and issues and the way forward

Setting up projects in Epicor

• Creating a quote and adding a BOQ to it
• Opening up a project job number through which the project materials will be issued out
• Setting up a billing schedule that credit control will use to raise invoices
• Closing projects through revenue recognition in Epicor

Report preparation to management

• Coming up with the weekly project report to show status of the ongoing projects
• Preparing the monthly reports for projects that are going to be closed
• Preparing work plans and progress reports for clients.

Managing technicians

• Assigning the technicians to the project/farm they will be deployed
• Planning and scheduling technician work plans while ensuring projects are delivered on time and within scope.
• Ensuring adherence to the work plan and keeping it up to date in accordance with project activities.
• Arranging for their field and travel allowances
• Handling the technicians’ leave days
• Ensuring that they have all the documents needed before they report to a new project
• Communicating with technicians during the various stages of the project implementation
• Arranging for the PPEs of the technicians

Closing of Projects

• Ensuring that once the project has been completed, the technician will carry out a handover and have the commissioning form signed by the client
• Prepare a credit note for the client if there are any returns from the project
• Ensuring that the project has been fully invoiced
• Confirm that all the payments to the subcon have been made as per the agreed terms

Record Keeping

• Maintaining complete and accurate documentation of projects

Technician Scheduling

• Assist with technical input regarding commissioning and training documentation
• Conduct on-site commissioning of technical products and group training to end-users

Customer Training

• Schedule training, send training calendar request to department manager, follow up with farm and ensure that everything is ready.
• Issue training certificates to training candidates after tests are marked.
• Update and maintain training register

Technician In house Training

• Schedule training, send training calendar request to department manager, follow up with farm and ensure that everything is ready.
• Issue training certificates to training candidates after tests are marked.
• Update and maintain training register

SOP's and PPE's

• Make sure that contractors sign the Company's code of conduct contract for every project.
• Ensure that all SOP’s are up to date and shared with Technicians regularly.
• Keep signed register of technicians receiving SOP’s
• Extend administrative support services to technicians by ensuring they have the right tools and PPEs.
• Keep signed register of technicians receiving PPE’s and tools

Additional tasks

• In consultation with the HOD and farms drafting of technical service contracts.
• Ensuring availability of material resources/ service recommended items are on site before commencement of projects/ service.
• Invoicing services performed during the month.
• Ensuring proper usage of departmental vehicles and their maintenances.

Requirements

Qualifications:

• Bachelor’s Degree in Project Management, Engineering (Agricultural, Irrigation, Mechanical, Civil or related field), Business Administration or a related discipline from a recognized institution.
• A Diploma in a relevant field with substantial hands-on project coordination experience may be considered.
• 5+ years experience in project coordination or project management, preferably in installation-based, engineering, irrigation, construction or related technical environments.
• Project Management certification (PMP, PRINCE2, CAPM or equivalent) will be an added advantage.
• Demonstrated experience: in Project planning, scheduling and cost tracking,Preparation and interpretation of BOQs, Budget control and WIP analysis.
• Strong understanding of project lifecycle management
• Strong financial acumen with ability to monitor project budgets and margins.
• Ability to manage multiple projects simultaneously and meet strict deadlines.
• Willingness to travel to project sites as required.
• Valid driving license will be an added advantage.