Project Management Officer at Safaricom Kenya

JOB DESCRIPTION

We are pleased to announce the following vacancy in the Property & Workplace Department within the Resources Division. In keeping with our current business needs, we are looking for a person who meets the criteria indicated below:

Reporting to the Property Lead the role holder will be responsible for planning and overseeing both construction and supplies projects within Safaricom & Mpesa Foundations, from the initial ideation through to completion of all Foundations’ construction and non-construction projects and managing the work of contracted Project Management Consultants. The role holder will also lead and oversee projects and will work closely with Engineers and Architects of contracted Project Management consultants to develop a plan, create a project time frame, distribute resources, and ensure timely completion of projects.

RESPONSIBILITIES

Projects Design and Implementation Management

• Scope and cost projects for submission to the Board for funding consideration
• Review the work and processes of project management consultants to ensure smooth delivery of high-quality projects.
• Monitor implementation of all projects to ensure value for money in all construction projects.
• Monitor implementation of all projects to ensure delivery of quality projects.
• Lead projects assessment visits with consultants to scope projects.
• Review and interpret projects design reports, Bills of Quantities and Tender Evaluation reports submitted by projects Management Consultants from time to time to ensure transparency, fairness, completeness, and compliance to set guidelines and policies.
• Monitor and ensure professionals are engaged in managing implementation of Foundations projects.
• Explore innovation in implementation of projects to optimize on resources without compromising on projects quality.
• Guide project teams and committees in approval of projects and manage project teams in the implementation of both large- and small-scale initiatives such as Pamoja, regional Projects, Ndoto Zetu and ensuring all approved project are implemented within the set timelines.
• Guide the Teams on costing of projects under the various initiatives to ensure consistency in costing and scope.
• Ensure all Foundations projects are inspected, and valid documentation for inspections done maintained.
• Track timelines for projects and ensure valid contract documents, bonds and insurances are in place for all projects.
• Review contractors’ valuations for all projects before sharing the same for processing by Finance Team and explore automation of payment requests.
• Monitor implementation of all projects to ensure adherence to timelines.
• Manage an automated grant management system that will ensure timely, efficient, and effective grant management, disbursements, monitoring, reporting, and commissioning of the portfolio of projects.
• Maintain a projects database for tracking all active and completed projects and prepare various project reports as may be required.
• Maintain all project records in a central projects /record library.
• Oversee the property acquisition process including processes and coordinating stakeholders - Negotiated Commercial Terms, delivering on physical and Security assessment & Survey Reports, lease Agreements and termination notices& deposit Collection Status.

Stakeholders Engagement

• Be the Foundations’ contact regarding projects.
• Ensure adequate engagement of all projects’ stakeholders before, during and after projects implementation.
• Coordinate projects review meetings with Project Management Consultants and Foundation projects implementers and other stakeholders including beneficiaries virtually and on-site.
• Lead in coordinating projects visits by internal and external Teams /stakeholders and Liaise with Monitoring & Evaluation Team in coordinating monitoring & Evaluation visits for ongoing and completed projects.
• Participate in and ensure site handover meetings for all construction projects are done.

ISO 26000

• Monitor and ensure adherence to ISO 26000 guidelines by project Management consultants and support ISO26000 internal and external audits.
• Make recommendations for amendments to the ISO procedures based on changes within the Foundation and/or its working methodologies.

Audits and Risk Management

• Identify, based on reporting, projects/contractors that should be recommended for internal audit. 
• Support Foundations’ statutory audits and legal compliance audits from time-to-time
• Ensure compliance to regulatory and statutory requirements.
• Ensure adherence to laws relating to construction projects by contractors and consultants including but not limited to BORAQs, NCA laws etc

QUALIFICATIONS

• A degree in Bachelor of Construction Management, Architecture, Quantity Surveying, Building Economics or any other relevant degree from a recognized university
• Registration with the relevant professional body e.g., BORAQs etc
• Proven experience of relevant IT systems including Oracle, Ms Excel, Ms Office and PowerPoint, AutoCad, Archichad etc
• Ability to interpret drawings, Bills of quantities, project reports.
• Conceptual thinker, ability to wade through data and project designs to arrive at conclusions.
• Strong communication skills - written and verbal.
• Multitasking and prioritization skills required to function in a fast-paced environment.
• Uphold 100 % accuracy, integrity, professionalism, and confidentiality always.
• Ability to work under tight timelines and deliver accurate results.