Purchase & Logistics Executive – Nairobi at Summit Recruitment and Search

The successful candidate will execute end-to-end procurement of all locally sourced goods while acting as the commercial coordinator for Local Vendor Management, International Import Clearance, and Outbound Dispatch Logistics. This role requires a commercially astute professional capable of negotiating favorable terms, ensuring compliance with procurement policies, and maintaining seamless coordination between suppliers, clearing agents, transporters, finance, and operations teams to support uninterrupted production and customer delivery.

Key Responsibilities

• Execute end-to-end local procurement, including processing Purchase Requisitions, issuing Purchase Orders, and preparing Comparative Statements for approval.
• Source, evaluate, negotiate, and manage suppliers to secure competitive pricing, favorable payment terms, and reliable delivery schedules.
• Monitor supplier performance, manage quality non-conformance, process credit notes, and maintain strong vendor relationships.
• Ensure procurement cost control, budget tracking, compliance with company policies, and accurate record-keeping for audit purposes.
• Coordinate import documentation (Proforma Invoices, Bill of Lading, Packing List, COA) and liaise with clearing agents to ensure timely customs clearance within free days.
• Negotiate transport rates, coordinate vehicle placement, and oversee outbound logistics to ensure timely customer deliveries.
• Prepare and issue complete dispatch documentation and track shipments to ensure Proof of Delivery (POD) is returned to Finance

Key Qualifications

• Bachelor’s Degree in Business Administration, Supply Chain Management, or a related field.
• 3–5 years’ experience in Manufacturing Commercial Operations (Procurement & Logistics).
• Strong negotiation skills in local procurement, including pricing and payment terms.
• Sound knowledge of international shipping documentation and import processes.
• Ability to independently generate Purchase Orders (POs), Comparative Statements, Goods Receipt Notes, and Dispatch Documentation within an ERP system.