QSSK-PA-Property Assistant at Q-Sourcing Servtec Group

FUNCTIONS/KEY RESULTS EXPECTED:

• To assist with the cost-effective management of all sites.
• To assist with the communications between staff within the services and the Property team
• To assist the Head of Property in liaising with landlords and agents as required
• To assist in ensuring that the Health and Safety Policy is monitored and adhered to, liaising with the Head of Health and Safety when required.
• To attend and at times minute meetings.
• To assist with the updating of the Property section on the intranet
• To assist with the service contracts for all sites
• To manage the property helpdesk, log and arrange repairs as required for all sites, and liaise with contractors as required.
• Schedule, plan, and execute property repairs
• To liaise at times with contractors on reactive maintenance, minor works and larger-scale projects
• To assist in the resolving of any property-related issues in a professional manner
• To assist the Head of Property when overseeing building projects renovations or refurbishments
• To assist the Head of Property when planning for future development in line with strategic business objectives
• To assist in preparing documents to put out tenders for contractors for maintenance and minor works
• To support the Head of Property when investigating availability and suitability of options for new premises
• To support the Head of Property checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies
• Any other duties that may be assigned

KEY CAPABILITIES AND EDUCATION:

• Degree/Diploma in a relevant course.
• Good knowledge of Microsoft office suite.
• Experience in Maintaining and establishing databases.
• Proven ability to delicately solve sensitive matters;

Previous Relevant Work Experience

• At least 3 years of work experience working within a property team or department.