Re-advertisement- Executive Assistant-Child Rights and Business (Internship) at Terre des hommes (TDH)

The Executive Assistant will be responsible for providing comprehensive administrative support to the Global Child Rights and Business Advisor based in Nairobi, Kenya – including managing his schedules, coordinating meetings, taking notes, handling correspondence, writing brieng notes, contributing to writing reports and other administrative support.

Specic Responsibilities

• Supporting strategic planning of the Advisors’ agenda and eective management of his emails and overall correspondence.
• Assisting in conducting research, gathering data, and preparing accurate reports as required by the Advisor.
• Serving as a liaison between the Advisor and internal/external stakeholders, ensuring clear and timely communication.
• Managing and maintaining the Advisors calendar, including scheduling meetings, appointments, and travel arrangements.
• Preparing, reviewing, and editing documents, reports, and presentations for the Advisor.
• Screening and prioritizing incoming communications, including emails, phone calls, and correspondence, and handle or redirect as appropriate.
• Coordinating executive meetings, including preparing agendas, taking minutes with a high level of accuracy and following up on action items.
• Planning, coordinating, and managing all aspects of domestic and international travel for the Advisor, colleagues and other associates or partners as required including ights, accommodation, ground transportation, and itineraries.
• Preparing detailed travel itineraries and provide the Advisor with all necessary documentation, including visas, passports, and meeting materials in a timely manner.
• Ensuring that all travel arrangements are cost-eective, time-ecient, and aligned with the Advisor’s preferences and schedule.
• Anticipating and resolving any travel-related issues, including changes to schedules or accommodations, in a proactive and ecient manner.
• Maintaining accurate records of travel expenses and ensuring timely submission of expense reports.
• Continuously striving to develop your knowledge and skills further.
• Engaging proactively with colleagues within the team and cross-functionally to improve and enhance eciency.
• Performing any additional duties related to the above-mentioned duties and responsibilities that the Advisor may assign.

Key Skills and Competencies

• This position will be recruited as an intern rst, and will require:
• Ability to understand and translate business insights into actionable recommendations for the Advisor.
• Exceptional ability to manage and prioritize multiple tasks, projects, and schedules with precision.
• Expertise in maintaining an organized, ecient oce environment, ensuring that all details are handled with accuracy.
• Prociency in crafting clear, concise, and persuasive communications, both written and verbal.
• Excellent report-writing, Excel and PowerPoint skills and the ability to convey complex information in a logical, clear and concise manner.
• Skilled in managing the ow of information between the Advisor and internal/external stakeholders, ensuring alignment and clarity.
• Strong critical thinking and problem-solving skills, with the ability to anticipate potential issue, addressing them proactively and taking initiative.
• Demonstrated ability to handle sensitive information with the highest level of condentiality and professionalism.
• Professional uency in the English language.

Minimum Qualications

• Bachelor’s degree in business administration, management, or a related eld.
• Minimum of one years experience as an Executive Assistant to a member of the senior management team.
• Experience in corporate governance is a plus.
• Knowledge in child protection/human rights, corporate social sustainability, and agricultural supply chains would be an added advantage.

Interested candidates who meet the criteria above are encouraged to send in their applications which should include;

• A motivational letter
• Detailed CV with contacts of 3 referees
• Example of written reports / PowerPoint presentations.