Records Assistant - 2 Positions at United States International University - USIU Africa

Job Summary

Reporting to the Records Officer, the records Assistant will be responsible for managing records within the registrar’s office.

Key Responsibilities

• Tasked with receiving files from admission’s office for newly admitted international students.
• Responsible for application and submission of Pupils’ passes for all international students including those on exchange program.
• Sending communique to International students whose application requirements are not complete.
• Responsible for making follow ups on delayed applications at the Immigration office.
• Send out notification to students who are required to provide required documents at the immigration office or appear for interviews.
• Send communique to students who have been summoned to appear for an interview at the Immigration office.
• Responsible for processing payments for approved pupils’ passes.
• Responsible for following up on delayed reflection of payments and issuance of pupils’ passes.
• Responsible for collecting approved pupils’ passes.
• Responsible for registration, booking and taking International students to the Immigration office for Alien Registration and pupils’ pass endorsement.
• Responsible for getting visa extensions for students.
• Generate letters for the purpose of opening bank accounts or travel to International students with or without pupils’ passes.
• Run current/periodic enrollment report for International students.
• Facilitate transfer or cancellation of pupils’ passes.
• Send communique to International students for pupils’ pass application, renewal and visa renewals.
• Send communique to students for alien card collection and updates on availability of pupils’ pass.
• Send communique to students whose passes are ready.

Minimum Educational Qualifications and professional Experience

• Bachelor’s Degree in Social Sciences or Diploma in Business and Office Management.
• Proficiency in computer applications.
• Shown merit and ability as reflected in work performance and results.

Personal Attributes & Competencies

• Excellent IT skills including word processing and use of databases.
• Ability to communicate effectively and professionally with a variety of people.
• Excellent written and oral communication skills including report writing.
• Excellent planning and organizational skills.
• Strong research and analytical skills.