Openings at United States International University - USIU Africa

Job Summary

Reporting to the DVC, Student Life, the job holder will Support transition of students by securing careers and placement opportunities; assist in sourcing for employment/ internship/ volunteer opportunities for alumni; assist in providing professional and responsive career services to students, employers and alumni.

Key Responsibilities

Marketing Outreach

• Assist with the development of creative initiatives for marketing and promoting students and alumni to employers.
• Assist in organizing recruitment drives and annual Career Fair.
• Assist in establishing and maintaining contact with graduates and alumni to mentor current students and cultivate new employers.
• Compile and profile a comprehensive list of all graduate students highlighting employment progress and success stories.
• Identify diverse placement opportunities and work with students to access placement.
• Market the department services and programs to the USIU-Africa community.

Career Advising, Training and Placement

• To manage all aspects of the placement process including guiding, assisting and advising students, to recognize their skills and job requirements and to communicate with organizations providing placement opportunities.
• Provide individual/group CV and cover letter review and assistance.
• Coach students in exploring their careers and developing short and long term job seeking strategies/career plans.
• Coordinate seminars/workshops on Career Development for both employment and self-employment.
• Organize and run pre-placement sessions for outgoing students and debriefings for returning students through discussion, consideration and evaluation of personal and professional development through placement.
• Deliver presentations to scholars during pre-University orientation and organized workshops.

Research

• Assist in surveying employers, students and reviewing periodicals to determine up to date topics of interest and trends in the market.
• Assist in identifying topics for research and collaborative opportunities to learn more about the industry and students.
• Conduct research and disseminate information on Jobs/internships/volunteer opportunities available for different majors to students through regular email updates.

Partnership Development

• Build and maintain partnerships with current and potential employers.

Job Specifications:
Minimum Educational Qualifications and professional Experience

• Master’s Degree in Social Sciences or equivalent.
• Relevant Served as Career & Placement Officer for a minimum of 3 years.
• Proficiency in computer applications.
• Shown merit and ability as reflected in work performance and results.
• Previous experience of customer/client contact especially establishing and developing effective links with companies in the relevant discipline/field.
• Experience of facilitating/negotiating with a range of people.
• Liaison with and experience of industry including the role of placement students within organizations.
• Experience of Higher Education and the student learning experience.
• Experience of working with young adults.

Skills and Competencies

• Excellent IT skill including word processing and use of databases.
• Ability to communicate effectively and professionally with a variety of people.
• Excellent written and oral communication skills including report writing.
• Excellent planning and organizational skills

Personal Attributes & Competencies

• Shown merit and ability as reflected in work performance and results.
• Confidentiality and integrity.
• Proficiency in computer applications.
• Team player with excellent interpersonal skills.
• Relationship builder & effective negotiator.
• Good communication skills.
• Self-motivated.
• Attention to detail.
• Adaptability and reliability.

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Job Summary

Reporting to the Registrar, the Records Officer will be responsible for managing records within the Registrar’s Office.

Key Responsibilities

• Responsible for timely and accurate graduation applications processing.
• Assist in the Organization of the graduation petition paperwork and proper oversight of the collection processes to ensure accurate graduation lists.
• Assist in Compiling and verifying final course requirements based on degree requirements and exception approvals.
• Assist in Managing the programming of current requirements into the computerized degree audit system. This includes ensuring accuracy, readability, and training for end -users.
• Key in changes of students’ major, minor, concentration and course substitutions for record keeping and accuracy.
• Perform online clearance for prospective graduands.
• Prepare, coordinate and oversee graduation line up, seating arrangement and attendance at commencement.
• Register new and continuing students every semester for accuracy of records.
• Assist in communication with other departments involved in the graduation and records functions to resolve problems, facilitate processes, and ensure completeness of student academic records.
• Assist in issuing graduation attire as well as keying in of gown issuance contacts in student accounts.
• Issuance of degree certificates to students.
• Post the degree on the students’ transcripts to confirm completion of studies.
• Assists in the establishment and implementation of Registrar’s Office policies and ensure compliance with established practices.
• Generate and prepare reports as required from time to time.
• Provides general office and back-up coverage for services as assigned by the Registrar.

Minimum Educational Qualifications and professional Experience

• Bachelor’s Degree in Social Sciences or equivalent.
• Proficiency in computer applications.
• Served as Record Assistant for a minimum of 3 years.
• Proficiency in computer applications.
• Shown merit and ability as reflected in work performance and results.

Personal Attributes & Competencies

• Excellent IT skills including word processing and use of databases.
• Ability to communicate effectively and professionally with a variety of people.
• Excellent written and oral communication skills including report writing.
• Excellent planning and organizational skills.
• Strong research and analytical skills.

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Job Summary

Reporting to the Records Officer, the records Assistant will be responsible for managing records within the registrar’s office.

Key Responsibilities

• Tasked with receiving files from admission’s office for newly admitted international students.
• Responsible for application and submission of Pupils’ passes for all international students including those on exchange program.
• Sending communique to International students whose application requirements are not complete.
• Responsible for making follow ups on delayed applications at the Immigration office.
• Send out notification to students who are required to provide required documents at the immigration office or appear for interviews.
• Send communique to students who have been summoned to appear for an interview at the Immigration office.
• Responsible for processing payments for approved pupils’ passes.
• Responsible for following up on delayed reflection of payments and issuance of pupils’ passes.
• Responsible for collecting approved pupils’ passes.
• Responsible for registration, booking and taking International students to the Immigration office for Alien Registration and pupils’ pass endorsement.
• Responsible for getting visa extensions for students.
• Generate letters for the purpose of opening bank accounts or travel to International students with or without pupils’ passes.
• Run current/periodic enrollment report for International students.
• Facilitate transfer or cancellation of pupils’ passes.
• Send communique to International students for pupils’ pass application, renewal and visa renewals.
• Send communique to students for alien card collection and updates on availability of pupils’ pass.
• Send communique to students whose passes are ready.

Minimum Educational Qualifications and professional Experience

• Bachelor’s Degree in Social Sciences or Diploma in Business and Office Management.
• Proficiency in computer applications.
• Shown merit and ability as reflected in work performance and results.

Personal Attributes & Competencies

• Excellent IT skills including word processing and use of databases.
• Ability to communicate effectively and professionally with a variety of people.
• Excellent written and oral communication skills including report writing.
• Excellent planning and organizational skills.
• Strong research and analytical skills.