Records Management Officer I at Affordable Housing Board (AHB)

Key Responsibilities

The duties and responsibilities of a Records Management Officer I will entail:

• Receiving and dispatching of mail, including maintenance of related registers;
• Ensuring storage and maintenance of files and records,
• Managing file movement;
• Sorting and classifying of documents for filing and storage;
• Updating and maintenance of records and file index;
• Controlling the opening of files;
• Ensuring safe custody and maintenance of records and documents;
• Initiating appraisal, disposal of records and documents;
• Ensuring that letters are appropriately filed and marked for action officers;
• Scanning and digitizing records;
• Ensuring the security of electronic files and documents;
• Undertaking regular inventory of records;
• Ensuring that data collected is collated, analyzed, and stored;
• Updating and maintaining up-to-date file movement records; and
• Ascertaining the general cleanliness of the registry;
• Ensuring a safe and conducive working environment;
• Supervising staff working under him/her.

Requirements & Qualifications

For appointment to this level, a candidate must have:

• Cumulative service period of three (3) years relevant work experience at the grade of Records Management Officer II or in a comparable position;
• Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution;
• Proficiency in computer applications; and
• Shown merit and ability as reflected in work performance and results.