Records Management Officer II at Independent Policing Oversight Authority (IPOA)

Job Description

• Implement internal controls in records management.
• Implement accountability structures and monitor performance in registries including regional offices.
• Prepare monthly returns on postage and courier services.
• Receive, register, distribute, store and dispatch all incoming and outgoing mails
• Manage records for internal and external audits.
• Conduct periodic compliance audits and surveys and determine obsolete records for disposal
• Conduct periodic inspections of files to ensure correct placement, legibility, and proper condition of documents
• Maintain an inventory of all Authority records to ensure effective retrieval of information
• Supervise the general cleanliness of the registry and files
• Conduct regular audits on records management activities
• Maintain records, files and registers.
• Guide, Coach and mentor records management officers

Profile:

• Must be a citizen of Kenya.
• Meets the requirements of Chapter six of the Constitution of Kenya

Job Specifications

• For appointment at this position, a candidate must have: –
• Diploma in any of the following disciplines; Records/Information Management, Information/Library Science or equivalent qualification from a recognized institution
• Certificate in computer application skills.
• Familiarity with a variety of the field’s concepts, practices, and procedures standards such as ISO 15489
• Membership to relevant professional Association.
• Excellent computer application skills with expertise in Statistical packages;

Required functional and behavioral skills:

• Organization and Planning Skills
• Dispute Resolution Skills
• Decision Making Skills
• Records management skills
• Interpersonal Skills
• Communication Skills
• Negotiation Skills
• Analytical Skills
• Transparency and accountability
• Ethics and Integrity
• Team player
• Creativity and innovation
• Resilience