Records Management Officer at Kwale County Government

(CASB GRADE 6) – J.G “L”

Duties and Responsibilities

Specific duties and responsibilities will include:-

• Will be in-charge of the registry in the Organization.
• Creating and maintaining County Assembly databases to ensure quick retrieval of information.
• Developing records distribution and storage systems.
• Providing the necessary support to ensure the County Assembly is accountable and transparency.
• Ensuring that File covers are well maintained.
• Ensuring that documents are well and carefully handled.
• Ensuring that pending correspondence and bring-ups are checked and appropriate action taken.
• Ensuring that mails are received, sorted, opened and dispatched and ensuring that related registers are maintained.
• Ensuring that data is protected, classified and indexed accordingly.
• The officer will initiate appraisal and disposal of files/ documents in liaison with National archives and documentation Services.
• Ensuring that records are easily available when needed.
• Any other duty that may be assigned from time to time.

Requirement for appointment

• Served in a reputable institution for a period not less than three (3) years.
• A Diploma in Records/ information Management, Information /Library Science or equivalent qualification from a recognized institution; and
• Highly proficient in Computer applications

Candidates interested in the above position must have the following clearances:

• A certificate of good conduct
• A clearance certificate from the higher Educations Loans Board
• A tax compliance certificate from the Kenya Revenue Authority
• A certificate from the ethics and Anti – corruption commission

All applications should be submitted on or before 1st October 2020 by 4.30 pm.