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Kwale County is located in south coast of Kenya.
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(CASB 10) – J.G ‘’Q’’
The holder of this position will be in charge of Human Resource management and Administration Services
Mandate
Responsible for development and enhancement of the institute’s Human Resource and Administration by strategically planning, implementing and evaluating employee relations and human resources policies, programs and practices.
Duties and Responsibilities
- Organization, direction, control and co-ordination of the functions of administration and the Assembly
- Initiating development of the appropriate departmental policies, legal and institutional frameworks for the implementation of the mandate of administration
- Ensuring operationalization of service delivery in the Assembly
- Handling administrative matters, human resource issues and managing inventories of the administrative tools, equipment and other required assets related to the department;
- Preparation and implementation of the departmental plans and budgets;
- Ensure timely, efficiency communication and coordination of administration and public service departmental affairs;
- Perform other duties that may be assigned from time to time; viii. Perform other duties that may be assigned from time to time;
- Perform other duties that may be assigned from time to time;
Required qualifications for appointment
- Possess a Bachelor’s degree in Human Resource Management, industrial Relations, Public/ Business administration, any other relevant qualification from a recognized institution
- Master’s degree and/or a senior management course is an added advantage
- Higher diploma/Diploma in Human Resource Management
- Be familiar with Government policies, procedures and regulations relating to Human Resource management and Administration.
- Proficiency in Computer packages
- Must have Managerial t experience from a recognized reputable institution of not less than eight (8) years
Candidates interested in the above position must have the following clearances:
- A certificate of good conduct
- A clearance certificate from the higher Educations Loans Board
- A tax compliance certificate from the Kenya Revenue Authority
- A certificate from the ethics and Anti – corruption commission
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(CASB GRADE 5) J.G ‘K’ (Female) 2 Posts
Duties and Responsibilities
- Enforce standing orders / rules / regulations and procedures
- Undertake chamber/ceremonial duties
- Maintain members attendance register
- Door keeping to chambers/ committee rooms during sessions
- Assist in protocol
- vi. Control of vehicular traffic/parking
- Perform security duties
- Screening and booking in of visitors
- Storage of visitors Luggage
- Control visitors in the public gallery
- Distribute bills, order papers, reports mails, brochures to MCA’s
- Control press in gallery.
- Any other duty assigned from time to time
Requirements for appointment
- Be in possession of KCSE grade C- and above
- Be in possession of First Aid/Fire Fighting Certificate
- Paramilitary training qualifications
- Have a relevant form the forces of not less than thee (3) years
- Be of sound health
Candidates interested in the above position must have the following clearances:
- A certificate of good conduct
- A clearance certificate from the higher Educations Loans Board
- A tax compliance certificate from the Kenya Revenue Authority
- A certificate from the ethics and Anti – corruption commission
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(CASB GRADE 7) – J.G ‘M’
Duties and Responsibilities
- Coordinating and analyzing medium term expenditure framework and Budget
- Assisting the Institution in costing of programs
- Initial preparation of responses to all budgetary matters including all raised by parliamentary oversight committee
- Collecting and collating statistical information for budget projection
- Monitoring votes status in Budget implementation
- Perform periodic review of Budgets and analysis for Budgets
- Preparing technical briefs on financial management
- Perform Trend Analysis
- Any other duty assigned by superiors from time to time
Requirements for Appointment
- Diploma in Economics & Statistics, Commerce or Finance related field.
- Holder of CPA (K).
- Member of ICPAK
- Possess relevant experience for not less than four (4) years from a reputable Public Institution
- Computer Literate.
- Knowledge in statistics will be an added advantage
Candidates interested in the above position must have the following clearances:
- A certificate of good conduct
- A clearance certificate from the higher Educations Loans Board
- A tax compliance certificate from the Kenya Revenue Authority
- A certificate from the ethics and Anti – corruption commission
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(CASB GRADE 8) – J.G “N”
Duties and Responsibilities
- Implementing the Assembly’s Communications Strategy.
- Providing logistical support for events.
- Providing media liaison services for the Assembly.
- Coordinating the preparation and placement of radio and television information.
- Fostering community relations through such as open days and through involvement in community initiatives
- Preparing and organizing forums where Assembly policies, programs and projects are propagated and promoted.
- Promoting stakeholder relations.
- Analyzing articles in the media pertaining to the Assembly and making appropriate recommendations.
- Overseeing development of still and moving photography.
- Reviewing speeches, media briefs and Assembly’s newsletters
- Sourcing for appropriate media to disseminate information on activities.
- Developing corporate materials and branding.
- Preparing and placing radio and television infomercials.
- Documenting the Assembly’s events through video, photography and press cuttings.
- Performing any other duty as may be assigned from time to time
Requirements for appointment
- Possess a Bachelor’s Degree in Mass Communication or Public Relations or any other related field from a recognized institution in Kenya.
- Served in a reputable institution for a period not less than five (5) years.
- Demonstrate outstanding professional skills in the following areas; competence & administrative, Management and sound knowledge of media/public relations and communication skills
- Be competent with the use of IT as a working tool.
- Have good administrative, organization and analytical skills.
- Have good written and verbal communication skills in English and Swahili.
- Any Other duties assigned from time time.
Candidates interested in the above position must have the following clearances:
- A certificate of good conduct
- A clearance certificate from the higher Educations Loans Board
- A tax compliance certificate from the Kenya Revenue Authority
- A certificate from the ethics and Anti – corruption commission
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(CASB GRADE 6) – J.G “L”
Duties and Responsibilities
Specific duties and responsibilities will include:-
- Will be in-charge of the registry in the Organization.
- Creating and maintaining County Assembly databases to ensure quick retrieval of information.
- Developing records distribution and storage systems.
- Providing the necessary support to ensure the County Assembly is accountable and transparency.
- Ensuring that File covers are well maintained.
- Ensuring that documents are well and carefully handled.
- Ensuring that pending correspondence and bring-ups are checked and appropriate action taken.
- Ensuring that mails are received, sorted, opened and dispatched and ensuring that related registers are maintained.
- Ensuring that data is protected, classified and indexed accordingly.
- The officer will initiate appraisal and disposal of files/ documents in liaison with National archives and documentation Services.
- Ensuring that records are easily available when needed.
- Any other duty that may be assigned from time to time.
Requirement for appointment
- Served in a reputable institution for a period not less than three (3) years.
- A Diploma in Records/ information Management, Information /Library Science or equivalent qualification from a recognized institution; and
- Highly proficient in Computer applications
Candidates interested in the above position must have the following clearances:
- A certificate of good conduct
- A clearance certificate from the higher Educations Loans Board
- A tax compliance certificate from the Kenya Revenue Authority
- A certificate from the ethics and Anti – corruption commission
All applications should be submitted on or before 1st October 2020 by 4.30 pm.
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(CASB10) – J.G ‘’Q’’
The holder of this position will be in charge of Hansard, ICT, Research, and Library divisions. Mandate Public communication, ICT and Research standards, development and administration. Provision of Public Relation Service, Language management policies and Promotion of e-Parliament.
Duties and responsibilities
- Developing and implementing Assembly Communications Strategy;
- Coordinating Public and media Relations in the Assembly
- Overseeing Corporate Communications; coordinating development of information, Communication education to the MCA’s and Staff
- Implement County Assembly’s’ ICT strategy and ensuring continuous improvement of ICT applications
- Advising on the progress /implementation of ICT projects in the County Assembly and making progress reports to his office.
- Coordinating systems analysis, design and programme specifications
- Ensuring timely implementation and effective maintenance of systems
- Designing and overseeing systems Installation and configuration.
- Carrying out systems analysis, design and program specifications in liaison with users to ensure that information processing needs are met
- Evaluating and recommending on the suitability of Information Communication Technology equipment.
- Verification, validation and certification of information technology equipment.
- Overseeing the overall coordination, monitoring and evaluation of ICT systems and operations in the County Assembly and ensuring that projects are completed within the set time and budget while adhering to procedures and standards. xiii. Reviewing and evaluating feasibility studies and reports for implementation.
- Ensure maintenance and accurate database of Hansard publication
- Ensure that policies, rules, standards and procedures governing Hansard production are well developed and implemented.
- Preparation and implementation of the departmental plans and budgets;
- Perform other duties that may be assigned from time to time;
Requirements for appointment
- Bachelor’s degree in Computer Science/Information Science and any other degree in a relevant field from a University recognized in Kenya.
- Master’s degree and/or a senior management course is an added advantage
- Wide professional experience in information management systems and knowledge in Information Communication Technology policies.
- Have operational knowledge on information management systems. v. Have at least eight (8) years relevant working experience in a relevant field.
- Demonstrated professional ability, initiative and competence in planning and organizing work
- A thorough understanding of the County Assembly structure and function in relation to ICT operations.
- Excellent leadership, interpersonal and communication skills.
- Proficiency in Computer packages
- Possess Managerial skills
Candidates interested in the above position must have the following clearances:
- A certificate of good conduct
- A clearance certificate from the higher Educations Loans Board
- A tax compliance certificate from the Kenya Revenue Authority
- A certificate from the ethics and Anti – corruption commission
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(CASB GRADE 8) – J.G ‘’N’’
Duties and Responsibilities
- Offering legal advice to members and the assembly as an institution.
- Drafting of Bills and amendments as to be proposed to the Assembly by any member of the Assembly or a Committee of the Assembly
- Drafting and reviewing of contracts and other related legal documents
- Conduct research and render legal briefs and opinions to the Speaker, the Clerk to the Assembly or Committees of the Assembly
- Collecting, circulating and filing of published bills and subsidiary legislation
- Any other duty assigned by your superior from time to tie
- Drafting of private members Bills and taking the bills through the legislative process
- Perform other duties that may be assigned from time to time;
Requirements for Appointment
- Have a Bachelors of Law Degree (LLB) from a recognized university
- Be admitted as an Advocate of the High Court of Kenya;
- Be in possession of current practicing certificate;
- Have at least five (5 ) years relevant work and professional experience in a busy legal department, private firm or public entity;
- Have proficiency in Computer packages
- Has the drive to work diligently with minimum supervision
Candidates interested in the above position must have the following clearances:
- A certificate of good conduct
- A clearance certificate from the higher Educations Loans Board
- A tax compliance certificate from the Kenya Revenue Authority
- A certificate from the ethics and Anti – corruption commission
Method of Application
Posted or hand delivered at the Kwale County Assembly Administration Block Offices on a sealed envelope clearly marked on the left side the category in which they fall and addressed to:
The Secretary
Kwale County Assembly Board
P.o Box 231 – 80403
KWALE
OR submitted electronically; where all documents should be scanned and merged into one PDF file format, please quote the respective position on the subject of the email and send to clerk@kwalecountyassembly.co.ke
- People with special needs are encouraged to apply
- Canvassing in any form will lead to automatic disqualification
Note: Kindly visit our official website www.kwalecountyassembly.co.ke for details of the requirements.
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