Registrar, Academic Affairs – Scale Ru 15 at Rongo University

For appointment to this grade, one MUST:

• Be a holder of an earned PhD or equivalent degree qualification in a relevant area from a recognized and accredited University;
• Be at least a Senior Lecturer who has had experience in management;
• Have served for at least three (3) years as a Deputy Registrar – Academic Affairs/Chair of Department /Dean of Faculty/ School;
• Demonstrate a clear understanding of national development policies, goals and objectives and ability to integrate them into academic functions.
• Have certificate in Leadership Course lasting not less than four (4) weeks from a recognized institution;
• Be proficient in computer application; and
• Fulfill requirements of Chapter Siof the Constitution of Kenya 2010.

Job Description

The duties and responsibilities shall include:

• Coordinate the preparation of teaching and exam timetables ensuring that they come out on time and properly updated to guide in administration of academic programs and student assessment;
• Coordinate the preparation of University academic calendars;
• Coordinate Academic Affairs and processing of examination, academic transcripts, and certificates for students;
• Coordinate development and review of curricular;
• Coordinate the process of credit transfer, verification, and certification of academic qualifications of students seeking admission;
• Participate in the establishment of linkages with the industry and external organizations;
• Ensure strict conformance to rules and regulations that govern the implementation of the nacademic syllabus, students research programme and students conduct within the University;
• Provide secretarial services to the University Senate and all committees relating to academic matters;
• Work closely with academic departments to ensure compliance with the requirements of
• professional statutory and other regulatory bodies;
• Communicate, follow up and implement decisions of Management Board within the Academic Affairs Division;
• Manage efficient use of teaching and learning facilities;
• Manage and coordinate graduation and convocation ceremonies;
• Facilitates training needs assessment among teaching and technical staff within Academic Affairs Sub-Division;
• Prepare and approve the unit budget;
• Control the unit expenditure;
• Account for the funds allocated to the unit;
• Ensure proper records, use, safety and custody of assets allocated to the unit; and
• Perform any other duty as may be assigned from time to time.