School Administrator - Balozi Academy at KKCO East Africa

The School Administrator will oversee the smooth day-to-day operations of the school, ensuring effective management of academic, financial, human resource, and institutional resources. The role requires a highly organized individual with strong leadership, communication, and problem-solving skills to support both staff and learners, while fostering a culture of excellence, accountability, and community engagement.

Key Responsibilities

Administration & Operations

• Oversee daily school operations to ensure efficiency and compliance with school policies.
• Maintain student records, admissions, and enrollment processes.
• Support the implementation of school policies, timetables, and staff schedules.
• Manage administrative staff and coordinate with teaching staff for seamless operations.
• Maintain proper records, reports, and documentation for regulatory and internal purposes.
• Manage school transport and logistics.

Finance Management & Accounting

• Prepare and manage the school’s budget, ensuring accountability and transparency.
• Monitor income streams (fees, grants, donations) and expenditures.
• Maintain accurate financial records, ledgers, and reconciliations.
• Prepare financial statements, reports, and forecasts for management and the board.
• Ensure compliance with statutory financial and audit requirements.
• Proficiency in accounting software and financial reporting tools.

Human Resource Administration

• Assist in staff recruitment, onboarding, and record keeping.
• Support payroll processing, benefits administration, and leave tracking.
• Maintain confidential staff personnel files and ensure HR policy compliance.

Procurement & Resource Management

• Oversee procurement of school supplies and services in line with financial policies.
• Manage inventory and ensure efficient use of resources.
• Supervise maintenance of school facilities, equipment, and infrastructure.

Learners’ Welfare & Security

• Ensure the safety and security of all learners within the school premises.
• Establish and implement safety protocols, including emergency preparedness and child protection measures.
• Oversee health, safety, and welfare standards to safeguard learners and staff.

Stakeholder Engagement & Institutional Development

• Communicate effectively with parents on administrative and financial matters.
• Support the organization of school events, meetings, and activities.
• Liaise with education stakeholders, government bodies, and the wider community to strengthen partnerships.
• Foster a positive school culture that promotes discipline, inclusivity, and academic excellence.

School Transport Management

• Develop and implement a sustainable and profitable school transport strategy.
• Monitor vehicle usage, fuel efficiency, and maintenance schedules to optimize costs.
• Coordinate transport routes and schedules to maximize coverage and minimize idle time.
• Ensure compliance with safety standards, insurance, and licensing requirements.
• Promote transport services to parents and community to increase uptake.
• Maintain accurate transport records including ridership, costs, and revenues.

Performance Measures (Key KPIs)

• Conduct quarterly stakeholder meetings to enhance engagement and transparency.
• Ensure all student records are updated and verified within 5 working days of admission or change.
• Complete procurement processes for school supplies within 10 working days of request submission.
• Maintain a minimum of 90% positive feedback from parents and staff on administrative services through biannual surveys.
• Resolve administrative issues within 48 hours to maintain smooth daily school operations.
• Ensure 100% compliance with Ministry of Education regulations and statutory requirements by conducting quarterly audits.
• Achieve at least 95% budget adherence each term through effective cost control and monitoring.
• Ensuring transport project full cost coverage by onboarding many usage of school transport.
• Submit accurate monthly financial reports by the 5th working day of each month.
• Achieve at least 90% utilization of available transport capacity each term.
• Ensure transport revenue covers 100% of operational costs by end of Term 2.
• Reduce transport-related complaints by 50% within the first year through improved service delivery.
• Conduct monthly transport performance reviews and submit reports by the 7th of each month.
• Maintain 100% compliance with transport safety and regulatory standards through quarterly audits.

Requirements

• Bachelor’s degree in education, Business Administration, Accounting, or related field.
• At least 3-5 years of experience in school administration or institutional management.
• Strong knowledge of financial management, budgeting, and reporting.
• Proficiency in MS Office (Word, Excel) and accounting software.