Secretary & Admin Coordinator at Nathan Digital

We are seeking a skilled and organized Secretary & Admin Coordinator to join our team and contribute to the efficient functioning of our office. The ideal candidate will be a multitasker with experience in handling various administrative responsibilities, including reception duties, calendar management, flight bookings, and day-to-day support tasks.

Responsibilities:

1. Reception Management:

   • Greet and assist visitors in a professional and friendly manner.
   • Handle incoming calls, direct them to the appropriate person, and take messages when necessary.
   • Maintain a tidy and organized reception area.

2. Calendar Management:

   • Coordinate and manage executive calendars, scheduling appointments and meetings.
   • Send reminders and ensure timely attendance at scheduled events.

3. Flight Bookings:

   • Arrange domestic and international flight bookings for executives and staff as needed.
   • Monitor travel itineraries and communicate any changes or updates.

4. Day-to-Day Administrative Support:

   • Provide general administrative support to the team.
   • Assist in the preparation and distribution of documents and reports.
   • Handle office correspondence and communication.

5. Office Supplies and Equipment:

   • Monitor and maintain office supplies inventory.
   • Coordinate equipment maintenance and repairs as required.

6. Document Management:

   • Organize and maintain physical and digital filing systems.
   • Ensure confidentiality and security of sensitive information.

7. Collaboration:

   • Work closely with other departments to facilitate seamless communication and coordination.
   • Assist in organizing company events and meetings.

Qualifications:

• Proven experience as a Secretary or Administrative Coordinator.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• Attention to detail and accuracy in work.
• Previous experience in calendar management and flight bookings is a plus.

Education and Experience:

• Bachelor's degree in Business Administration or a related field.
• Previous experience in a similar role is highly desirable.