Security and Safety Analyst, Nairobi at UN Women

Scope of Work:

Security Mainstreaming & Training Delivery

• Maintains the UN Women Security and Safety Mainstreaming package ( training modules, manuals, processes, and tools), by performing regular updates as directed by the Global Security Advisor, following established version control procedures.
• Prepares information briefs, presentations, and checklists on security and safety mainstreaming using approved templates and guidance materials.
• Assists in coordinating the delivery of educational packages on Security and Safety Mainstreaming throughout HQ and field locations.
• Supports the preparation and distribution of tailored training sessions based on the needs of UN Women offices to support mainstreaming, particularly in crisis situations.
• Tracks the integration of security and safety mainstreaming into UN Women Planning Programme and Guidance, workflows, and project timelines by maintaining records and following up on pending items as directed.
• Responds to routine technical enquiries standard information and referring complex or non-routine matters to the Global Security Advisor or field-based Security Specialists. Support the population of mainstreaming tools by all levels of personnel.

UNSMS Policy Alignment Support

• Assist in maintaining alignment between the UN Women Security and Safety Mainstreaming Process is aligned with the UNSMS, OSH, and UN Women procedures by tracking policy updates and flagging discrepancies to the Global Security Advisor.
• Maintains communication channels with UNSMS representatives by scheduling meetings, preparing agendas using standard formats, and distributing materials. Attends Inter-Agency Security Management Network Working Group(s) meetings, takes notes, and prepares summaries for the Global Security Advisor. Tracks follow-up actions and distributes guidance documents as directed

Strategic Communications & Intranet Management Support

• Updates and maintains the UN Women Security & Safety Services Section Intranet portal by uploading approved content, following established formatting guidelines, and ensuring accuracy of information.
• Populates intranet pages with mainstreaming tools, policies, and news updates using standard templates and following content approval procedures.
• Produces communication materials such as flyers, presentations and graphics, using approved templates and brand guidelines, referring design modifications or new approaches to the Global Security Advisor Attends the Inter-Agency Strategic Communications Working Group and the Inter-Agency Person-Centered Approach Working Group, takes notes, and prepares meeting summaries.
• Serves as coordination point for routine communications with the UN Department of Safety and Security (UNDSS) and UNSMS partners, scheduling meetings and exchanging standard information under guidance..

Humanitarian Response Programming Support

• Compiles information on security mainstreaming in humanitarian response programming by gathering input from UN Women units and UNSMS partners and preparing summaries for review.
• Maintains and updates guidance documents related to SRM, OHS, Business Continuity, and Crisis Management within humanitarian action by incorporating approved revisions and ensuring version control.
• Coordinates with Humanitarian Response colleagues to gather information on  security and safety needs in training and programming, preparing reports for the Global Security Advisor and field-based Security Specialists.
• Tracks the integration of security and safety in existing Humanitarian Response processes, documents, and training material following standard checklists and procedures

Security Risk Management (SRM) Support

• Maintains UN Women SRM materials by tracking UNSMS standard updates and flagging alignment issues to the Global Security Advisor. Assist in preparing guidance documents and tools to strengthen SRM implementation, including gender and disability-sensitive products by formatting content, incorporating approved text, and ensuring consistency with templates.
• Tracks the integration of SRM measures into programme design, monitoring, and evaluation processes by maintaining records and preparing status reports.
• Attends as an active member the Inter-Agency Security Management Network Security Risk Management Working Group, takes notes, and shares summaries with the Global Security Advisor.

Programme Criticality (PC) Support

• Supports implementation of the Programme Criticality process by maintaining tracking systems, distributing standard materials, and following up on submissions
• Maintains the UN Women Programme Criticality Training module by incorporating approved updates and ensuring version control. Assist in coordinating delivery by scheduling sessions and distributing materials.
• Reviews PC submissions for completeness and formatting consistency using standard checklists, referring substantive issues to the Global Security Advisor or field-based P3/P4 Security Specialists.
• Compiles lessons learned from PC processes by organizing feedback and preparing summary reports for review.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Functional Competencies:

• Basic operational knowledge and understanding of theories, concepts and approaches relevant to security and safety mainstreaming and programme criticality. 
• Ability to follow established procedures and identify when situations require escalation. Refers complex, non-routine, or policy-related matters to the Global Security Advisor. Participate in problem-solving by gathering relevant information and presenting options
• Ability to conduct routine data collection using established methods and templates, apply judgment in the context of assignments given, plan of work and manage conflicting priorities. Showing pride in work and achievements, just persistence and overcomes challenges, whilst remaining calm in stressful situations.
• Familiarity with security and safety terminology and processes.. 
• Ability to organize work efficiently, follow standard operating procedures, and maintain accurate records and tracking systems. 
• Ability to work under pressure, using resources and time efficiently to ensure the completion of deliverables.
• Must demonstrate the ability to work independently on routine, procedural matters while seeking guidance on complex, non-routine, or substantive issues. Works under close supervision of the Global Security Advisor, following established templates, SOPs, and guidance documents

Experience:

• A minimum of one year of progressively responsible professional experience in security, safety, political science, international relations, communications, or related field is required.
• Experience in administrative support, information management, or coordination roles is desirable.
• Experience withing the United Nations  is desirable. 
• Experience in preparing presentations using standard templates, attending meetings and preparing notes/summaries, drafting routine correspondence following established formats, and updating intranet content following approval procedures is required. 
• Experience with content management systems, MS Office Suite, and information tracking tools is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Experience working with an International Organisation is desirable.

Education and Certification:

• Master’s degree or equivalent in security risk management, international relations or media/communications, security information management, political science, social sciences or related discipline.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.